Commercial Property Administrator

4 weeks ago

Canada Bevertec Full time

Commercial Property Administrator

Toronto, ON

Hybrid

Permanent – full-time

$80,000 a year

Responsibilities:

Tenant Lease Administration:

  • Run, check for accuracy and approve monthly rent billings in system.
  • Read and analyze relevant sections of lease for lease Abstract that includes the different responsibilities for charges.
  • Set up Tenant in system and provide lease abstract to Senior PA and/or Manager for setup activation. Update all relevant information.
  • Prepare CAM letter advising tenants of rental amount and other standard notices.
  • Advise Property Accountants of any adjustment to the tenants’ account.
  • Update and maintain tenant insurance to ensure adequate coverage as per Lease
  • Prepare, on request, Tenant Acknowledgements.
  • Prepare Vacancy Possession Letter

Property Administration:

  • Respond in a timely manner to tenant and landlord, inquiries relating to their account and charges.
  • Prepare tenant correspondence including all CAM letters, all Reconciliations letters and other correspondence.
  • Perform regular AR reconciliations and maintain regular AR communications with Property Managers.
  • Ensure timely and correct property insurance. Forward all necessary information to the relevant insurance broker.
  • Provide tenants with yearly reminders relating to tenant insurance.
  • Prepare yearly Property Tax assessment information.

Reconciliations:

  • Set up expense pool and framework of reconciliation in excel file
  • Coordinate with accounting and ensure compliance to leases for final year end reconciliations.
  • Review to ensure lease terms are administered.
  • Submit final billings/credits to tenants.

Budgets:

  • Coordinate with operations and accounting to ensure timeliness and accuracy of budgets.
  • Review to ensure lease terms are administered.
  • Download budget once finalized and approved and prepare CAM statements for submission to tenants.
  • Prepare all paperwork necessary to aid with due diligence that is undertaken for any potential sale of property.

General Administration - As a team member:

  • Analyze, update and produce monthly Management Reports for each property in close cooperation with Property Managers, Leasing Manager, Manager, Commercial Property Administration and the Property Accountants.
  • Ensures that the monthly Management Reports are forwarded to the individual clients in a timely manner.
  • Coordinates team activities.
  • Understands and is committed to team objectives.
  • Actively contributes to the achievement of team objectives.
  • Accepts shared responsibility and ownership of projects.
  • Committed to getting the work done and meeting all deadlines.
  • Involves others in decision making & works toward a consensus on decisions.
  • Owns problems rather than blame others.
  • Respects and tolerates individual differences.
  • Acknowledges and works through conflicts openly.

Qualifications

  • College Diploma/University Degree
  • Requirements: ability to read and write English fluently, proficiency in accurately understanding legal commercial leasing language

Experience

  • A minimum of three (3) years of experience in leasing and property administration or a related field.

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