Store my sales data on excel
3 weeks ago
Sales Administrator
Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments - like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. At Minto, we welcome change, celebrate new ideas, and provide you with the resources, professional training, and diverse opportunities to grow your career.
Flexible summer hours
Your Role on our Team: The Sales Administrator is responsible for all administrative duties to support the Sales Representative and to provide an Ultimate Customer Experience for all Minto customers. This role has the potential to lead to a more sales-focused position with high-volume targets.
Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;
Welcome and greet all visitors to the sales centre; quickly acknowledge customers' presence and hand off to Sales Rep
Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment
Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office
Maintain and update monthly sales register
Assist with entering data from contact cards into the database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when required
Maintain & update marketing and sales reports as required
Order and maintain Marketing and Sales materials
Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; Prepare amendments for sales representatives' follow-up with customer
Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed
Maintain filing system and inventory of office supplies
Maintain local competition database with direct comparison to Minto (monthly)
Attend and participate in sales meetings as required
Assist in scheduling appointments for sales representatives when required
Assist in entering data in traffic form when required
Support management and sales representatives with administrative and sales related tasks
Assist with the set-up of new sales centres at operational level
High School Diploma or related work experience
Experience in a sales environment preferably real estate or new home sales
Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
Willing to work show home hours on-site
Knowledge of community amenities
Knowledge of SalesForce and associated integrated applications is considered an asset
We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities.
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