Administrator
1 week ago
Job Title: Administrative Assistant / Intake Coordinator Location: STAR Holistic Services Inc. Hours: Fridays & Saturdays — 10:00 AM to 6:00 PM (Weekly) Job Type: Part-Time, In-Office Overview We are seeking a detail-oriented and organized Administrator to join our therapy clinic on a part-time basis. The ideal candidate will support office operations, maintain accurate records, and provide exceptional customer service. This role requires strong computer skills, proficiency with office software, and the ability to manage multiple responsibilities efficiently. Experience in a medical or dental office is an asset but not required. The Administrator will play a key role in ensuring smooth day-to-day operations and maintaining a professional, welcoming environment. Key Responsibilities Client Communications Respond to emails, voicemails, missed calls, and inquiries in a timely and professional manner Make and answer phone calls while documenting communications in Jane Send consultation and follow-up emails using provided templates Provide excellent customer support and phone etiquette Scheduling & Charting Schedule, reschedule, and cancel appointments as required Complete chart notes and record updates in Jane promptly Documentation & File Management Maintain accurate digital and physical records Upload communications to the appropriate Jane profiles Manage invoices, receipts, and expense records in Google Drive folders Prepare and proofread documents, reports, and correspondence Billing & Bookkeeping Support Assist with invoicing, billing adjustments, and processing outstanding payments Support bookkeeping tasks using QuickBooks or similar software Records & Tracking Create and update client and staff profiles Maintain administrative logs and tracking spreadsheets Outreach & Marketing Support Assist with updating the website and online business profiles Upload and distribute marketing materials Support community outreach activities as needed Front Desk & Office Operations Greet visitors professionally and manage a multi-line phone system Maintain a clean and organized reception area Monitor and restock office supplies Participate in staff meetings and training sessions Qualifications Previous administrative experience required Strong organizational skills and attention to detail Proficiency in Microsoft Office Suite and Google Workspace Experience with QuickBooks or similar software preferred Experience with Jane practice management software is a strong asset Excellent communication skills with professional phone etiquette Ability to multitask and prioritize tasks in a fast-paced environment Customer service experience required Medical or dental office experience is an asset but not mandatory Why Join Us? This role offers the opportunity to be a valued member of a supportive and professional team. You'll play a key role in ensuring a smooth experience for clients while developing your administrative skills in a clinical therapy clinic. Job Types: Part-time, Casual Pay: From $17.50 per hour Expected hours: 20 per week Application question(s): Do you have experience using Jane? Experience: Administrative: 1 year (required) Language: English (required) Work Location: Hybrid remote in Vaughan, ON
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Administrative Secretary
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Vaughan, ON, Canada Robertson & Company Ltd. Full time €40,000 - €60,000Secretary / Administrative Support Our client is an established and growing organization in Vaughan seeking a detail-oriented Secretary to support daily administrative operations. This role is ideal for someone who excels in written communication, document preparation, and managing clerical tasks to ensure smooth office workflow. The environment is...
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Administrative Secretary
1 week ago
Vaughan, ON, Canada Robertson & Company Ltd. Full time €40,000 - €60,000Secretary / Administrative Support Our client is an established and growing organization in Vaughan seeking a detail-oriented Secretary to support daily administrative operations. This role is ideal for someone who excels in written communication, document preparation, and managing clerical tasks to ensure smooth office workflow. The environment is...
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Administrative Secretary
1 day ago
Vaughan, On, Canada Robertson & Company Ltd. Full timeSecretary / Administrative Support About the Job The Client: Our client is an established and growing organization in Vaughan seeking a detail-oriented Secretary to support daily administrative operations. This role is ideal for someone who excels in written communication, document preparation, and managing clerical tasks to ensure smooth office workflow....
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Administrative Secretary
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Vaughan, ON, Canada Robertson & Company Ltd. Full time €40,000 - €60,000Secretary / Administrative Support About the Job The Client: Our client is an established and growing organization in Vaughan seeking a detail-oriented Secretary to support daily administrative operations. This role is ideal for someone who excels in written communication, document preparation, and managing clerical tasks to ensure smooth office workflow....
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