Legal Assistant

4 weeks ago

Toronto ON, Canada Miller Thomson LLP Full time

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.
We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

We are looking for a Law Clerk, Tax (Social Impact) to join our team in Toronto .

Prepare federal and Ontario documents relating to, inter alia, incorporation, by-laws, by-law amendments, amended and restated by-laws, board regulations, organization, continuance under the CNCA, export out of Ontario jurisdiction, import into Ontario jurisdiction, extra-provincial registration, filings (i.e. directors/change of office address), amendments, amalgamations, dissolutions and amalgamation agreements.
Prepare and file documentation relating to restructuring, corporate clean up, master business licenses, T2050 applications, RC59 Business Consents, T3010 Charity Information Returns.
Assist with fee quotes for not-for-profit project matters.
Reviewing, preparing and updating, or providing instructions to review, prepare and update information on annual resolutions/minutes and resolutions as well as updating, or providing instructions to update, corporate information at the public records and internal database.
Calculate, draft and analyze financial documentation and data, and handle the receipt and disbursal of funds for transactions and all financial reporting requirements.
Compiling information and drafting written report(s), opinions and accounting to client, as well as monitoring and following up on post-closing undertakings.
Calculate, draft and analyze financial documentation and data, and handle the receipt and disbursal of funds for matters and all financial reporting requirements.
Conduct corporate minute book reviews and prepare reports, where required. Analyze corporate charter documents and corporate records to ensure compliance with governing statutes and make recommendations on relevancy and remedial actions.
Obtain corporate documents from applicable government agencies, ministries, CRA and Corporations Canada.
Arrange for, or where necessary, conduct corporation profile reports, business name searches, amalgamation searches, documents lists, NUANS and trademark searches and document, review, analyze, verify, monitor, summarize and report on due diligence findings.
Maintaining, or providing instructions relating to the maintenance of and reviewing corporate records, ledgers and registers, including uploading or providing instruction regarding the uploading of executed documents to virtual minute books for not-for-profit corporations in all jurisdictions.
Pre-approve corporate names with Corporations Canada, including the preparation of applicable consents, when necessary.
Prepare final reports on incorporation, amalgamation, amendments, restructuring, dissolution, transfer of assets, charitable registration, business licenses.
Create new files with PGT for federal charities operating in Ontario.

Liaise and coordinate document filing and registration with agents and paralegals and law clerks in other offices with respect to EP registrations and seek information regarding filings and obtaining documents in their respective jurisdictions.
Correspond with examiners at The Office of the Public Guardian and Trustee (PGT) and relevant ministries regarding specific corporation matters and generally.
Liaise with clients, lawyers, students and public officials and mentor intermediate and junior clerks.
Flagging and anticipating potential issues and communicating these issues to the attention of the solicitor in charge. Participate in client interviews, engage in telephone and e-mail communications with clients and others and attend to execution of documents by clients.

Research and interpret legal and technical procedures, statutes, and regulations applicable to area of practice.


Law Clerk or Paralegal Diploma for relevant jurisdiction; potentially also an Undergraduate degree (preferred).
~Proficient in word processing using Microsoft Word, Excel, Outlook.
~ Competent with EnAct or other digital corporate records program.
~ Proficient in legal related accounting program (Aderant preferred).
~ A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
Flexible working options;
A Firm matching Group Retirement Savings plan;
A wellness spending account to foster employee well-being;
Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. By submitting your personal information on this platform, you freely consent to the collection, use, and disclosure of that information in connection with our application process. You may decide to withdraw your consent to the collection, use, and disclosure of your personal information at any time by notifying us at talentacquisition@millerthomson.

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