Remote Data Collection Coordinator

Found in: Jooble CA O C2 - 2 weeks ago

Mississauga ON, Canada Region of Peel Full time

Health Services – Immunization Services
Status: (2) Contract Full-Time – Until December 31, 2024
Work mode:  Hybrid*  see below for more details about this work mode 
The health services team has exciting opportunities for Coordinators within the Immunization records team. If you are a result-driven professional who can exercise a high degree of customer service including conflict resolution when liaising with internal and external contacts, including parents, school and childcare administrators, health care providers, nurses, internal contact centres and other administrative support staff within and outside the division, then consider this position within our team.
Working with the provincial Panorama immunization database, you will be managing immunization records for approximately 250,000 students registered in schools and in licensed childcare centers within the Region of Peel to ensure age-appropriate immunization is administered. Panorama functionality includes the Student Information Exchange (STIX) and the Public Health Information Exchange (PHIX) features
Communicate information about the immunization records review and enforcement process in compliance with the requirements as specified in the Immunization of School Pupils Act and Child Care and Early Years Act to parents, school staff, childcare facility staff, physicians and internal staff
Collect, document, review and interpret immunization and exemption information received from parents/legal guardians, students, schools, physicians and other health care providers
Provide customer service including conflict resolution on the telephone and in person, responding to requests for exemptions, translations, collection and disclosure of immunization records in compliance with the Personal Health Information Protection Act (PHIPA)
Notify students/parents/guardians/childcare providers with incomplete records and enforce the Immunization of School Pupil’s Act and the Day Nurseries Act for those who are not in compliance.
Preparing forms, documents and correspondence for parents/legal guardians, students following review of immunization records and exemption documents using MS Word
Gather and maintain program statistics using appropriate tools such as Excel, Access databases, etc.
Follow Divisional policy and procedures as well as section and program work instructions, ensure best practices are implemented in daily work and navigate internal document management systems such as MS SharePoint
Records management including the control of paper records and electronic information within Peel Public Health. High school diploma with post secondary education in a related field such as business administration, medical office administration and database management
Minimum of one year experience working with medical records, medical databases or an equivalent combination of education and/or experience may be considered.
Experience with health information databases, Panorama and/or the Immunization Records Team is an asset.
Strong, accurate data entry and keyboarding skills
Intermediate proficiency in MS office (Word, Excel, Access)
3 paid personal days and floating holidays
~ Flexible hours supporting your wellness and wellbeing.
~ Annual performance review and merit increases based on performance (where applicable)
~ Supportive leadership as part of a culture of respect and inclusion 
~ both on-site at the 7120 Hurontario Street, Mississauga, ON worksite and remote when required based on operational requirements.  The frequency of on-site activities may vary. Your remote work location must be located within the province of Ontario.  
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.   
Interview: Our recruitment process will be completed with video conference technology.
The Region of Peel delivers essential services to more than 1.We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,500 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 
We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. Accessible formats and communication supports are available. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly.

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