Executive Assistant/Event Planner

1 month ago


Richmond Hill ON, Canada Staples Full time

As the Executive Assistant & Events Coordinator, you will provide effective and efficient administration and coordination support to the Chief Commercial Officer and their respective teams helping the department to run smoothly and efficiently. In this role, you will also be responsible for the full organization and coordination of events within the enterprise and with external vendor partners.
Arrange and handle all logistics for meetings and events: schedule meetings; Assist in preparing, compiling, designing, review and coordinate various materials requiring full knowledge of Microsoft Office systems to be able to summarize and communicate finding for presentations and executive summaries. 
Complete a broad variety of administrative tasks that facilitate the leadership team’s ability to effectively lead the organization, including assisting with special projects; Coordination of high attendance meetings, conferences, and seminars (catering, booking venues, negotiating contracts, coordinating invitees, travel etc.). 
Event scheduling, liaising with others for event set up, coordinating activities and functions, business communications, resolving issues that may occur and escalating as required. 
Completion of a College or University degree or relevant education or experience, specific to business and event coordination.
~5+ years of progressive experience in an administrative support/executive assistant role
~ Highly developed administrative and organizational skills with the ability to handle multiple priorities, work under pressure and meet strict deadlines
~ Superior knowledge of and experience with computer applications, specifically Outlook, Word, Excel, PowerPoint, and the Internet. Experience with Office 365 is an asset.
~ Excellent Microsoft office skills; specifically, Outlook, Word, PowerPoint and Excel. 
~ Coordinating Video and Audio Conference Calls
~ Creating and Maintaining Databases
~ Health and Dental benefits
Performance bonuses



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