Student Accounts Jr. Analyst

4 weeks ago

Oakville ON, Canada Njoyn Full time

Preference will be given to qualified employees, as defined in the Full-Time Support Staff Collective Agreement. Should a suitable candidate not be found, external candidates will be considered

Reporting to the Manager, Student Accounts, the Student Accounts Jr. Analyst supports the student experience business model for the OTR and Sheridan by providing operational and reconciliation support for the Student Accounts Office. The incumbent is responsible for reconciling departmental transactions and reporting on balances to support service delivery objectives and compliance with policy, specifically in the following areas: student fees, payments, refunds, collections, and accounts receivable. The incumbent is responsible for account and database maintenance as well as the generation of student tax forms released by the department. The incumbent ensures work is completed in accordance with generally accepted accounting principles (GAAP) and the guidelines established by Sheridan and the Ministry of Colleges and Universities. The incumbent works with the Manager to support the implementation of new policies and procedures and recommends improvements for the effectiveness and efficiency of related processes through technology and best practice.

What You’ll Be Doing

  • Analyses and processes information for CAPS, international application fees, payments, and refunds
  • Retrieves, tracks, and prepares incoming student account payments from multiple sources.
  • Organizes and regularly reviews financial aid reports to ensure all eligible disbursements to students are completed.
  • Responsible for setting up, administering, and reporting on student payment plans.
  • Responsible for generating and communicating student tax forms released by the department.
  • Administers College Student Accounts policies and procedures and the Province of Ontario Freedom of Information and Protection of Privacy Act
  • Analyses the student account trial balance, completes actions required to address credit balances, including recording revenue and supporting student refunds.
  • Collects data and prepares reports which effectively communicate department information to organizational leadership and key stakeholders to support decision making.
  • Responsible for updating and validating MCU database financial information for submission of tuition fees for students with permanent disabilities.
  • Assists with internal and external audit data requirements and investigation.
  • Works with other departments to resolve inquiries and investigations related to reconciling items affecting the student account trial balance.
  • Assists in month-end and year-end closing activities.
  • Ensures integrity of General Ledger is maintained by reconciling various general ledger accounts.
  • Performs a variety of data integrity checks which include some advanced Excel functions including, PIVOT Tables, VLOOKUP, UPPER, TEXT, ROUND, Charts, Aging Report etc.
  • Develops documentation on department procedures and reconciliation.
  • Evaluates current operational processes and recommends improvements to ensure accuracy and timely reconciliation of department transactions.
  • Supports staff and students registered with Accessible Learning by guiding them through MCU policy in relation to taking a reduced course load.
  • Acts as a back up for the other team members of the Student Accounts Office.
  • Participates in special projects and other duties as assigned.

About You

You have excellent written and oral communication skills .

You are a student/client centered individual with a passion for enhancing the student experience.

You enjoy staying organized can integrate multiple streams of information, prioritize and track multiple projects to meet a demanding workload and keep things running smoothly.

The successful candidate will also meet the following requirements:

  • 3-year diploma/degree plus professional certification or equivalent in business administration, accounting, or finance.
  • A minimum of 2 years working experience with PeopleSoft or other financial management systems, Word and Excel (at the intermediate level) as well as experience with account reconciliations (equivalencies to be considered).
  • Must be computer literate, and have advanced problem-solving skills, knowledge and experience with accounting principles, mathematical calculations and general ledger cost accounting and distribution.
  • Must have demonstrated experience working and communicating with all levels of staff.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives.Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World (), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

  • For more information, visit: Why Work at Sheridan

Other Details

Faculty/Department : Office of the Registrar

Campus Location : Trafalgar (may be assigned activities at any Sheridan campus).

Work Categorization : Hybrid | On site 3 days/week

Reference # : J0324-0493

Employee Group : Support - Permanent

Payband : G

Hourly Range : $32.42 - $37.57

Hours : 8:30 am – 4:30 pm

Hours/Week : 35

Application Deadline : April 22, 2024

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources .

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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