Portfolio Administrator

4 weeks ago

Toronto ON, Canada TDS Personnel Full time

Our client within investment management requires a Portfolio Administrator to join their team. As Portfolio Administrator, your primary responsibility will be to support the private wealth management group, fostering a solid relationship with clients through timely and accurate fulfilment of responsibilities, responsiveness to client requests and positive representation of the firm.

Responsibilities:

  • Trade processing and settlement activities, including dealing with the custodian, internal and external trading desks and brokerage houses.
  • Prepare and maintain client account opening and transfer documentation, timely setup of new accounts and tracking of transfers to completion.
  • Process and monitor status of requests related to FX, transfers, deposits, and payments.
  • Review and process corporate actions, class actions and re-org items ensuring activities are accurately reflected in client accounts.
  • Participate in both regular and sporadic mailings, including preparation of packages and reporting items for client updates and regulatory purposes.
  • Develop and maintain strong client relationships, address client enquiries and process service requests, as communicated, anticipated, or tasked.
  • Ensure ongoing and timely updates related to the status and stage of tasked items are communicated to Portfolio Managers, clients, and colleagues.
  • Daily reconciliation of client accounts, ensuring activity, transactions, and cash balances are
  • accurately reflected in both the internal portfolio management system and the custodian’s records.
  • Provide coverage to team members for all activities as required.
  • Establish strong relationships with back-office personnel of custodian, trade desk and system suppliers to contribute to ensuring process efficiencies.
  • Support regulatory, corporate and/or project-based initiatives as may be required.

Role requirements:

  • Minimum 7 years in the investment management services or financial services industry
  • Proven track record of continued progress and growth with strong references
  • Professional, self-motivated, and detail oriented with strong prioritization, time management and analytical skills
  • Ability to collaborate effectively with team members experienced in managing multiple priorities and responsibilities
  • Organized, adaptable, conscientious, resourceful, with solid problem-solving abilities
  • Ability to meet tight deadlines
  • Strong interpersonal and business communication skills, both written and verbal
  • Strong computer skills working with Microsoft Office applications including Excel and Word
  • Proficiency working with Portfolio Management & CRM systems as well as document management applications (Harmony, Teams, DocuSign)
  • Individuals with industry-related courses such as CSC, PFP or equivalent role-related responsibilities and experience preferred.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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