Director, Finance and Administration

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy that introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Summary:

The Director, Finance and Administration will lead financial operations to ensure timely collections, payments of accounts and reliable payroll processing. In addition, the role will also provide oversight and guidance to department leads (AR, AP, Payroll and the Administrative departments) and will lead the external financial statement audits and advise on corporate accounting polices. In addition to that the Director oversee administrative and group of support functions that enable PCH’s business operations.

Key Responsibilities:

Finance Operations

• Provide leadership and best practices for the effective management and operational performance of the Financial Operations portfolio (e.g., core Finance and Accounting functions)
• Direct the effective management and controls over Resident Trust Accounts
• Oversee the treasury functions and cash management functions.
• Direct Corporate Accounting processes and ensures reports comply with regulatory and GAAP standards and practices
• Advise on corporate accounting policies and procedures with department leads
• Lead audit activities as well as the development of corporate accounting policies and procedures; drive the annual external financial statement audits
• Oversee expenditures and monitor the overall routine financial activities of the PCH
• Ensure a service orientation is delivered to other areas across the business to enable the effective and efficient delivery of PHC services to clients
• Drive continuous improvement initiatives while working with the departments to establish, review, and implement policies and procedures to ensure regulatory compliance
• Provide leadership and best practices to ensure accuracy and compliance across accounting and controls and as well, effective monitoring to ensure payments are made to and received by vendors in a timely manner
• Oversee the preparation and presentation of financial statements, including income statements, balance sheets, and cash flow statements
• Ensure compliance with accounting standards and regulations such as Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS)
• Establish and maintain strong internal controls to safeguard company assets, prevent fraud and ensure the accuracy and integrity of financial data
• Ensure compliance with tax laws and regulations, coordinating with external auditors during the audit process, and addressing any audit findings
• Continuously seek opportunities to streamline financial processes, enhance reporting accuracy, and improve overall efficiency within the finance
• Ensure compliance with accounting policies, implement audit recommendations and procedures throughout the organization

Accounts Payable/Accounts Receivable/Payroll

• Oversee accurate and timely records of accounts payable, accounts receivable, fixed assets, general ledger, payroll sub ledger and banking transactions, payroll processing and reports
• Address escalated payroll, AP and AR related issues and changes

Office Management and Support Services

• Guide and ensure optimal procedures, functions and workflows related to the Administration’s office are taking place within the organization
• Oversee and manage the overall Administration office/head-office, including staff scheduling to ensure smooth and organized operations and a welcoming environment
• Ensure effective incorporation and realization of the organization’s mission and values in all aspects of the Corporate Administration
• Oversee and manage the end-to-end procurement, vendor and contracting processes for outsourced services, establishing and providing oversight of service standards in collaboration with Executive Director, LTC East and West and as well Executive Director, Seniors Hub
• Oversee the effective management of all PCH’s facilities and building activities
• Responsible for directing and monitoring the effectiveness of all operational activities within environmental services; improving productivity and ensuring fulfillment of contractual obligations related to PCH’s environmental services
• Oversee the strategic direction of environmental services, working closely with Executive Directors, LTC East and West and the Senior’s Hub
• Lead inventory management control including departmental supplies and equipment management to support operations

General Leadership Accountabilities

• Lead, mentor, motivate and manage team members, fostering a collaborative, inclusive team environment that reflects the values of PCH
• Contribute and support to the development and execution of PCH’s overall strategy vision, mission, and strategic priorities through cross departmental collaboration
• Collaborate with the CFO and executive team to develop financial strategies and identify opportunities for cost optimization and revenue growth

Key interactions

• Collaborates closely with the Director, Business Planning and Performance regarding financial operations results to inform finance and business planning and budgeting needs Communicate any HR concerns regarding payroll to the Director, People & Culture
• Liaise with Executive Director, LTC East and West and Executive Director Seniors Hub to understand payroll impacts related to resource scheduling (if any)
• Collaborates with Directors to discuss and resolve any AP/AR related issues
• Liaise with the Director, Support Services as needed (e.g., facilities issues, ordering supplies etc.)

Qualifications:

• Established acumen in Finance and Accounting with a current Professional Accounting designation (CPA) in good standing
• Senior level experience in a financial and business portfolio and knowledge working in a multi-site or non-profit LTC or community-based organization
• Extensive experience in Accounting, Commerce or Business Management/ Administration
• Experience handling technical accounting matters and ensuring compliance with regulatory practices, policies, and procedures that may be required
• Expert level knowledge with financial/payroll applications and related financial reporting systems
• Strong financial/accounting acumen and skills; focused on fiscal responsibility

PCH is an equal opportunity employer and is committed to Equity, Diversity, Inclusion and Anti-Racism. We believe diverse and inclusive teams support strong decision making, fosters a culture of belonging and allows us to better serve our people, residents, and community. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we are committed to providing accommodations and will work with employees to meet their needs through the recruitment process. If you are a person with a disability and require assistance during the application process, please let us know. We embrace an inclusive work environment and welcome members of all backgrounds, experiences, and perspectives to apply.

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.