Education Coordinator

Job Information

Job Number: JR106983 Job Title: Education Coordinator (CEN) Union: Union: Job Category: Professional Hospital

Location:
Centenary Site

Job Type
Permanent, Full time Number of Positions: 1 Minimum
- Maximum Hourly Rate: $38.046
- $44.105 Hours: Days Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023 – 2025 and Greater Toronto’s Top Employers for 2026.

Job Description

Overview: Scarborough Health Network (SHN) is shaping the future of health care across our three hospitals and eight satellite sites. We are a proud community teaching affiliate hospital of the University of Toronto and a partner to several other academic institutions, committed to training the next generation of health care professionals. SHN is building a centralized Medical Education Office to support undergraduate and postgraduate medical learners while advancing its vision of becoming Canada’s leading community teaching health network. SHN will also play a pivotal role in providing clinical training to the new Scarborough Academy of Medicine opening in 2027.

Position Overview

The Education Coordinator plays a key role in supporting SHN’s growing portfolio of non-clinical experiential learning, placements, and observerships. Reporting to the Director, Education, this role serves as the primary point of contact for non‑clinical learners (e.g., students in business, health administration, human resources, finance, information technology, communications, health information management, supply chain, research, and other non‑clinical disciplines), academic partner institutions, and SHN departments hosting learners. The Education Coordinator leads the end‑to‑end coordination and onboarding of non‑clinical learners and supports the development of new experiential learning opportunities that expose students and prospective graduates to the breadth of careers available in a community teaching hospital. This work is foundational to SHN’s vision of becoming Canada’s leading community teaching health network and to broadening the pipeline of talent into hospital‑based, non‑clinical careers.

Key Responsibilities

Non‑Clinical Placement Coordination & Learner Onboarding: Coordinate intake, scheduling, and onboarding of non‑clinical learners across SHN, including co‑op students, interns, practicum and capstone students, and other work‑integrated learning (WIL) placements. Match learner placement requests with appropriate SHN departments and host supervisors, balancing learner objectives, departmental capacity, and operational priorities. Manage registration, pre‑placement requirements, access provisions (IT, ID badges, parking, scrubs where applicable), and orientation for incoming learners. Maintain accurate learner records, placement databases, and tracking systems for all non‑clinical learners. Coordinate placement agreements, confidentiality forms, immunization and police record check requirements, and other pre‑placement compliance documentation. Provide a consistent point of contact for non‑clinical learners throughout their placement and support timely offboarding.

Stakeholder Engagement & Communication: Serve as the primary liaison between SHN and academic partner institutions (universities, colleges, secondary schools, and other training providers) for non‑clinical placements. Build and maintain relationships with placement coordinators, co‑op offices, and career services teams at partner institutions. Coordinate the review, execution, and renewal of placement agreements and Memoranda of Understanding (MOUs), working with the Education Leadership team. Identify new partnership opportunities that align with SHN’s strategic priorities, including outreach to Scarborough-based and equity‑deserving communities. Draft professional communications, including placement confirmations, partner updates, and program announcements. Coordinate placement‑related meetings and provide administrative support, including agendas, minutes, and follow‑up actio