Century21 Starion Executive Senior Deals Administrator

3 weeks ago

Ontario, Canada CENTURY 21 STARION INC., BROKERAGE Full time

Century21 Starion Executive Senior Deals Administrator

Who We Are:

C21 is agent-centric. What does that mean? We put REALTORS first, no matter what. We provide everything an agent needs to be successful from the moment they enter the industry until the day they retire. Get ready to benefit from global brand awareness, state-of-the-art marketing, game changing technology tools, and industry leading training programs. Because the CENTURY 21brand has the power to give you the edge wherever your business calls home.

C21 Starion Realty Inc. is a new and fast growing tech savvy real estate franchise in Toronto who's ownership and leadership team has built deep relationships with developers, banks and lenders all across Canada. The ownership and leadership of C21 Starion have built formidable relationships with reputable developers like Tridel, Empire Communities, Daniels, Madison Homes, Capital Developments, Urban Capital, LIV Communities and so much more. These relationships give us unprecedented platinum broker first access to new project launches and builder inventory at great price and incentives which is attractive to investors, end-users and eve other realtors that don't have platinum access or relationships with the builder.

C21 Starion's superior marketing machine and tech savvy nature coupled with builder relationships means that we generate tons of warm leads that are easily converted into firm deals with amazing income and earning opportunities. We have a growing number of agents and project consultants across Canada that are building wealth using our prime C21 Starion Strategy to building a successful business.

Our Vision:

Our vision as a brand is to educate, empower and equip individuals, families and communities with the tools and knowledge required to build generational wealth using real estate.

Who We Are Looking For:

We are looking a experienced DEALS ADMINISTRATOR thats smart, hard working, self-motivated, million dollar growth mindset/mentality.

Key Responsibilities of the Role

  • Effectively communicate with agents, lawyers, builders about ongoing or closing transactions.
  • Handle deposits and monthly mandatory RECO reconciliations for the four main brokerage accounts (Real Estate Trust Account, Commission Trust Account, General and Tax Account) alongside all real estate transactions for each particular month.
  • Provide receipt of all commission cheques received, send EFT commission confirmations to agents and co-op brokerages and set up weekly EFT transfer summaries.
  • Have a good understanding of real estate accounting software Quickbooks Online
  • Corresponding and calculating commissions for real estate transactions, invoice lawyers, co-operating brokerages, follow up with other brokerage and lawyers regarding commission cheques.
  • Handle incoming emails and effectively manage and adhere to the systems in the deals department to assist with the growth of the company.
  • Process all types of real estate transactions, including; buying, listing, leases & pre-construction builder deals.
  • Manage and respond to all agent emails on a timely basis, Handle incoming deals admin emails related to commission and/or payroll in a timely manner.
  • Have a working knowledge of our brokerage software (Docem) or be willing to learn at a very fast pace. Set up staff/agent profiles in Docem.
  • Have a working knowledge of book keeping for all brokerage expenses via Quick Book Online, manage company related banking inquiries and resolve issues.
  • Assist accountants/accounting teams with reconciling entries and tax related reports during tax season.

What YOU get in return

We offer unlimited support to immerse yourself in our culture, systems, and technology. Comprehensive commissions based on experience. Unlimited opportunity for growth and personal development. We like to work and play hard and enjoy engaging with employees in a fun culture building events such as pizza and social days, taco Tuesdays, and giving back to the community.

Please send your resume to us immediately. Only qualified candidates will be considered. All applications and communications will be kept strictly confidential.

Job Types: Full-time, Permanent

Qualifications:

  • Real Estate office experience is an asset but not a requirement.
  • Working knowledge of MS Office Suite (Word and Excel)
  • Ability to multi-task and excellent communication skills are must
  • Excellent organization & time management skills
  • Superior customer service skills, including excellent telephone manners.
  • Minimum 2-5 years experience in the real estate industry is an asset
  • Hands-on experience with Docem plus knowledge of Quick Books Online is preferred. Experience with other real estate deal processing software is a bonus.
  • Knowledge in relevant real estate regulations such as REBBA and requirements of FINTRAC ID policies
  • Candidate should know how to read and understand a APS, major agency forms (i.e. buyer representation) amongst others and should be familiar with overall brokerage processes.
  • Excellent analytical skills, organizational skills and ability to work independently and as a part of a team.
  • Excellent verbal, presentation, written communication skills and the ability to handle multiple priorities and tight deadlines.
  • Must be comfortable learning new computer software with strong computer skills
  • Minimum 2 years of Real Estate Deal Secretary / Deal Processing experience required

Job Type: Full-time

Pay: $20.00-$22.00 per hour

Expected hours: 40 – 60 per week

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:

  • Secondary School (preferred)

Experience:

  • Brokerage Deal Administration: 1 year (preferred)

Work Location: Hybrid remote in Etobicoke, ON M9C 0A9

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