Procurement Specialist, Supply Chain

2 days ago

Mississauga ON, Canada OSL Retail Services Full time

It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is pushing us to new heights. OSL was established in 2012 in Mississauga, Ontario, to provide clients with customized designed sales solutions in retail, direct sales, merchandising and customer acquisition. Our culture is our foundation. Passionate employees, great customer service and long-term relationships are all built upon that foundation. Our Vision is to be the premier sales organization in North America by 2025, enriching the lives of all people and the communities we live in. Contract for 18 months
We are seeking a Senior Specialist Marketing Finance and Vendor Procurement . In this fast-paced dynamic department, the primary focus will be ensuring finance guidelines and procurement policy through approval of marketing Proposals and Payment Requests, training and driving the correct behaviors of business stakeholders are met. Performing complex data analysis to identify new marketing vendor sourcing, expand vendor pool and other cost optimization opportunities to generate cost savings for categories managed.
Responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations. The position is also responsible for maintaining the company’s overall internal control environment. Some special projects within the finance team will also form part of the overall role. The position accountability lies in ensuring that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management.

Marketing Finance 70%
Analyze and approve all marketing budget approval forms (PP/). Audit and approve all marketing payment request (PR) submissions from Marketing divisions to ensure invoice policy is adhered, backups and taxation is compliant.
Communicate with the marketing managers and power users to ensure accruals are used within 3 months, and to close all the left-over accruals after 3 months.
Facilitate Marketing Finance process training and reinforcement to Marketing and Sales Teams
Maintain marketing vendor relations and improve vendor billing quality and process efficiencies
Validate the invoices by checking tax, vendor info, duplication, Budget source and etc., Manage the checkbook and MP Tracker to provide clear view of marketing expense to the management and the executive team
Ensure all FOC orders are shipped before required delivery date. Recommend internal control improvements that may include operational enhancements or efficiencies.
Procurement 30%
Perform marketing vendor onboarding registering process in compliance with procurement standards, controls, and risk management. Includes maintaining vendor relations, contract renewal terms, and vendor on-site inspection.
Responsible for supplier sourcing and negotiation of procurement costs, including process steps such as supplier research, category/market research, data analysis on timeline schedule/cost/scope, maintaining baseline, RFP/RFI/RFQ, bid management, and cost benefit offer analysis.
Assists in the communication of registering and purchasing policies and practices to relevant groups of employees, customers, and internal business units.
Prepares and presents reports providing information to identify purchasing requirements and communicates and reports performance against plans and business objectives.
Manages projects and activities to ensure conformance to plans and the timely and effective achievement of results.
Responsible for post-bid management, which includes activities such as spend analysis and post project evaluation with Project Owner.
Review Marketing project requests and examine appropriate vendors by open bidding or quotation.
Cost effectiveness/saving, content, capability, etc.
Analyze the bids with historical marketing spending and current market trend to ensure cost efficiency.
Co-work with the project owner to finalize the winning bid and submit it for approval.
Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) Conduct periodic analysis and evaluation of BQMS related data.
Manage contract change when original approved contract needs to be altered due to revised work scope.
Any Ad Hoc report requested by Management for BQMS Marketing.
Provide training to internal users (Project Owner) as well as external users (Vendors) of BQMS.
Assist in onsite vendor visits to qualify vendors for Marketing use.

3+ years of related finance planning and/or accounting experience; purchasing experience, strategic sourcing
~ Experience with an ERP system, preferably SAP
~ Knowledge and understanding of sourcing/procurement systems; Excellent written and oral communication and presentation skills with ability to present control analysis and recommendations with clarity and professionalism
~ Ability to think analytically, communicate complex issues, and develop control recommendations
~ Excel and Power Point Skills
~ Procurement knowledge or background is an asset


Training and development opportunities to grow your career with one of Canada’s Best Managed Companies
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply.

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