Admissions Systems Analyst

3 weeks ago

Toronto ON, Canada University Of Toronto Full time

Faculty/Division: Vice-Provost, Strategic Enrolment Management
University Registrar's Office
Campus: St. George (Downtown Toronto)
The Operations unit in the University Registrar's Office is responsible for providing advice and support to academic divisions and Strategic Enrolment Management on key processes and systems to support the student experience. These include processes and systems related to admissions, student financial assistance, transcripts and related processes. The Operations unit manages, monitors and evaluates these systems and works with stakeholders across the university to recommend and advocate for system enhancement. This unit is the key central university resource on student information system matters including admissions, financial aid, records, registration and related functions. The Operations unit also provides direct technical and business process support to other Strategic Enrolment Management (Student Recruitment, Admissions and Financial Aid) to ensure the smooth functioning and continued development of technical systems supporting admissions and student records.
Under the direction of the Assistant Registrar, Admission Systems, and in close collaboration with the admission systems team, the Admissions System Analyst & Coordinator will work in partnership with the University Registrar’s Office, University Admissions & Outreach, and various University divisions to coordinate and implement system support for admissions processes. test and implement new or improved systems/features; review and analyze relevant data to recommend enhancements to processes and/or improvements to systems, with the goal of improving the admissions workflow and client service. This position serves as a technical resource on admissions and enrolment process to other IT staff and for functional users of admissions systems in the University Registrar’s Office and University Admissions & Outreach. The incumbent is also responsible for gathering user input and for organizing the testing, implementation, and training for systems locally.
Advising clients and technical subject matter experts on best practice for documenting system requirements
-Planning the implementation of new business system processes
-Writing complex specifications based on system requirements
-Training end-users on procedures and the use of supported IT systems
-Bachelor's Degree or acceptable combination of equivalent experience
-Minimum five (5) years, preferably in the field of admissions, information technology, and system design
-ability to understand, analyze and improve complex administrative processes, to assess options and possibilities and to plan, develop and implement complex IT technology and systems
-Excellent understanding of relational database systems, preferablywith student information systems and University of Toronto systems (ROSI); ability to write SQL queries, reports, and assist in the development of applications; solid understanding of website and systems architectures; thorough understanding of web-basedclient/server technologies
-Must have excellent organizational and time management skills and strong communications skills in order to communicate, persuade, and present technical and non-technical concepts to persons with both strong and limited technical backgrounds at all levels of the organization
Assets (Nonessential):
-Knowledge of University of Toronto admissions policies, procedures and business processes an asset
-Must be professional, flexible and creative, with the ability to work independently as well as part of a team, and with the capacity to produce results with minimal direction
-This is a 1 year term contract with possibility of renewal.
Schedule: Full-Time
Administrative / Managerial
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.

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