Project Coordinator- Travel Required

4 weeks ago

Calgary AB, Canada Sublatus Earthworks & Environmental Full time

BRIEF DESCRIPTION
Reporting to the Director of Project Management, the Project Manager (PM) will be responsible for all aspects of project management, including startup, obtaining building permits, preparing tenders, budgets, estimates and construction schedules. The PM will work with in-house and external construction personnel to ensure project demolition, remediation reclamation or restoration is executed in a timely safe and efficient manner while maintaining integrity of design and will work closely with the organization to ensure feasibility and costing of projects.
RESPONSIBILITIES
Committed to and responsible for Sublatus’s safety culture and is actively involved in project health and
safety, including:
Project Management:
Manage project startup, building permits, Construction Management process.
Prepare Tender Process, Budgets, Estimates, Schedules, progress, and monthly reports.
Manage completion requests, dates, and Project close out.
Ensure all contractual issues are resolved and dealt with in a timely manner.
Finalize all sub-trade contractual issues.
Prepare contract with trades.
Establish a Project Charter for each approved project, defining the project's goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables.
Conduct cost-benefit analyses, risk analyses, and ROI calculations to determine project feasibility.
Manage project activities throughout lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors necessary for success.
Plan all project timelines, milestones, deliverables, and micro-deliverables using the appropriate software tools and/or PM methods.
Organize project teams into suitable workgroups and guide the teams throughout their efforts to produce deliverables according to specification.
Establish and deliver mechanisms for tracking project progress and reporting to stakeholders via a formal communications plan.
Conduct stakeholder meetings and forums in order to solicit feedback, input, and expectations; incorporate these into project plans.
Track all project costs to ensure completion within budget; procure extra budget funding where necessary.
Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists.
Identify and resolve conflicts within project teams and associate work; create contingency plans to mitigate risk.
Manage project dependencies.
Conduct project post mortem in order to identify areas for improvement; make recommendations based on findings.
Oversee total project efforts to ensure project is constructed in accordance with design, budget, and schedule.
Plan, coordinate and/or supervise activities of all company personnel on assigned project(s).
Authorize/approve all project personnel transactions, purchase requisitions, change requests, etc.
Ensure all company, client, and project policies, procedures, standards, etc., are adhered to.
Provide direction to planning, scheduling, and engineering functions as required.
Office Tasks:
Familiarize the project team with the terms of the project contract (Contract with Owner) and proposal.
Maintain rapport with clients.
Interpret policies as required.
Perform additional assignments per supervisor's direction.
Field Tasks:
Conduct site visits away from the office, and compile detailed estimate takeoffs.
Manage trade contractor site meetings, RFI's, invoices, and control document process.
Observe that Work Safe Practices are being followed during site visits.
Verify the accuracy of change orders and ensures change orders
are signed by client.
Primary liaison with site superintendents and sub-trades.
Coordinate Site Superintendents and project workforce needs with General Superintendent.
Interface with client representatives, architect representative, subcontractors, security, etc.
Safety:
~ Ensure that Work Safe Practices are being followed during site visits.

Sales Support:
~ Identify suitable service offerings for clients and provide recommendations and support to the Sales teams on all bid summaries.

QUALIFICATIONS AND COMPETENCIES
~ Completion of a Construction, Building Technology, Engineering Diploma or Engineering Degree
~10 or more years of Commercial Construction experience, or 15 years of experience as a licensed electrical or mechanical Journeyman
~5 years of direct work experience in construction project management.
~ Ability to read blueprints, schematics, field drawings and plans
~ A solid understanding of all environmental trades and construction techniques
~ Strong management, delegation, planning and leadership skills
~ Effectiveness in the areas of construction safety and productivity
~ Commitment to working in a team environment, with established team building abilities
~ Strong communication, leadership, integration, problem-solving and interpersonal skills
~ Superior leadership qualities with a demonstrated track record of dealing successfully with internal and external customers
~ Results-oriented individual with the ability to interpret and effectively manage multiple and competing priorities and time lines
~ Understanding fundamentals of contracts and experience in managing contractors under the terms of a contract
~ Demonstrated success in project delivery and execution of project management methods.
~ Superb creation and facilitation of meetings, feedback sessions, and briefings in order to create consensus among stakeholders.
~ Able to effectively communicate both verbally and in writing.
~ Able to build and maintain lasting relationships with business units, corporate departments, key managers, and other stakeholders.
~ Demonstrated ability to exercise necessary cost control measures
~ Possess a valid drivers license
~ Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.) and email

WORKING CONDITIONS
This is a full-time, salary role with defined minimum work hours. Overtime may be required from time to time
Ideally, this position will be 50% office and 50% field. Travel may be required from time to time
Due to the safety-sensitive nature of this position, fitness for duty and alcohol and drug testing is required.
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