Executive Assistant President’s Office

William Osler Health System Foundation Job Posting

Executive Assistant President’s Office & Board Liaison
Reporting To: President & CEO
P eel Memorial Centre for Integrated Health & Wellness, with periodic travel to Brampton Civic and Etobicoke General Hospitals; hybrid model including work from home

This role is responsible for confidential executive and management support to the Office of the President & CEO and the Board of Directors of William Osler Health System Foundation. Reporting to the President & CEO, this role is responsible for supporting the day-to-day activities of the President’s office, assisting other Executive leaders, and for leading the Board and Associated Committees portfolio.

This role is often the first point of contact for Foundation relationships, making this role a visible and critical ambassador for the Foundation. This position requires someone who is able to prioritize and multi-task and be flexible to changing priorities while also producing high-quality and accurate deliverables. About William Osler Health System Foundation:
Osler Foundation is the fundraising arm of William Osler Health System (Osler), which serves 1.3 million people in Brampton, Caledon, North Mississauga, Etobicoke, and surrounding areas—one of the fastest growing and most ethnically diverse regions of Canada.

William Osler Health System Foundation is embarking on Osler’s largest capital campaign to date to build a new multi-story in-patient tower on the Peel Memorial site. Set to realize aggressive growth goals to support the expansion objectives of Osler, Osler Foundation is known for consistent and atypical success exceeding targets and engaging a new generation of philanthropists, including newcomers to Canada with diverse backgrounds. Osler Foundation builds and fosters relationships in our hospitals and the community to raise funds to support the clinical priorities at Brampton Civic Hospital and Etobicoke General Hospital, Osler’s two acute-care sites, and Peel Memorial Centre for Integrated Health and Wellness.

Year after year, Osler is proud to be recognized as one of Greater Toronto’s Top Employers and Canada’s Best Diversity Employers. Osler Foundation is equally committed to supporting our employees through flexible work arrangements, professional development, and a commitment to creating an environment of inclusiveness and belonging.

Leads the planning and organization of all meetings of the Board of Directors and its associated committees, including the Annual General Meeting, Board Orientation and Board Retreat
By-law and Policy management – manage the annual review/approval cycle
Capture meeting minutes and distribute them to appropriate staff for approval o Maintain the corporate minute books (i.e., Ensure the Board Orientation Manual is updated and disseminated to new Board Members o Maintain the Governance Manual (By-laws, Policies, Guidelines, Terms of Reference)
Support Board nomination process, including: managing the candidate pipeline and supporting the recruitment and orientation process
Fulfill liaison responsibilities through bespoke communication/outreach/stewardship to individual Board members


Support of Executive Leadership
Manage the activities of the office of the President & CEO as it relates to the overall operation of the Foundation, the Board of Directors and associated committees
Proactively maintain the calendars of the President & CEO and Senior Vice President
Philanthropy, including scheduling meetings, providing meeting materials, and making travel arrangements
Monitor the progress of projects involving the President & CEO and Senior Vice President Philanthropy; Screen calls, mail and related inquiries directed to the President & CEO
Draft, edit and prepare responses on all matters, including sensitive and confidential items, in a professional and discrete manner
Budget management involving invoice processing and expense report preparation and review documents and meeting materials, as needed and as requested by various Foundation departments
Process the Foundation’s payroll bi-monthly


5 years of administrative experience, preferably at the executive level
~Organizational skills sufficient to independently establish priorities and use sound judgment in carrying out multiple assignments promptly, often with minimal day-to-day supervision
~ Advanced level proficiency with MS Office, Word, Excel and PowerPoint
~ General knowledge of fundraising and of Raiser’s Edge CRM are assets
~ Post-secondary education or equivalent combination of education and relevant work experience


A comprehensive benefits package including a defined-benefit pension plan (HOOPP), outstanding health/dental benefits, and a generous vacation allowance
Opportunity for flexible work arrangements
State-of-the-art accessible facility located close to major highways in Brampton, Ontario • A dynamic and professional office setting in a hospital environment

Please submit a PDF of your cover letter and resume, addressed to Sheldon Caplin, Vice-President Finance & Operations, Email: Sheldon.Subject Line: Executive Assistant President’s Office & Board Liaison
Osler values inclusivity and diversity in the workplace. We are committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please notify us through your application.


No telephone or walk-in inquiries, please.