Senior Executive Assistant

2 weeks ago

Port Colborne ON, Canada Asahi Kasei Battery Separator Canada Full time

About Us Asahi Kasei Battery Separator Canada, an Asahi Kasei Company, is a pioneer in battery technology and a long-trusted supplier of lithium battery separators, which are polymer-based microporous membranes that are key components of lithium-ion batteries (LIB).

The company’s Hipore™ brand of separators have been commercially available since the lithium battery market’s inception in the early 1990s and they are found primarily in electric drive vehicles (EDVs) as well as in consumer electronics (CE) such as smartphones, tablets and personal computers. Hipore™ membrane separators bring high porosity and excellent energy transfer, while contributing to battery safety and reliability and they are especially well matched for the high-capacity batteries required for power plug-in hybrid (PHEV) and full battery (BEV) vehicles.
Asahi Kasei is accelerating its next phase of global growth with proactive investment and capacity expansion in battery separators to meet increasing demand for electric vehicle applications. Expansions have been announced at existing Asahi Kasei LIB separator facilities in the United States, Japan, and South Korea, with start-up scheduled in succession from the first half of fiscal year 2026. Asahi Kasei will continue investing to further build its LIB separator infrastructure for automotive applications to meet growing demand in North America where significant expansion of electric vehicle production is forecasted.

We are now in the early phases of staffing our new greenfield site, in Port Colborne, Ontario, Canada, that will have an investment of about 1.57 billion CAD$ to further build its LIB separator infrastructure for automotive applications to meet growing demand in North America where significant expansion of electric vehicle production is forecasted.
with operations in the material, homes, and health care business sectors. With more than 48,000 employees around the world, the Asahi Kasei Group serves customers in more than 100 countries. We are seeking an Executive Administrative Assistant to be a part of a new plant construction and start-up based in Port Colborne, Ontario. The incumbent will have a high level of interaction with operations and corporate teams, customers, suppliers, and Japanese counterparts. The Senior Administrative Assistant will execute a variety of administrative functions in a fast-paced office, supporting multiple staff-level and executive leaders in the manufacturing facility. This role will work cross-functionally to create and utilize processes and systems to ensure the safe, efficient, and accurate operation of the office environment. This position provides administrative support while working onsite.

This position directly reports to the Plant Manager and does not supervise others.

project a professional company image through in-person and phone interaction
proactively provide information to a variety of audiences by telephone, in written form, e-mail, breakroom monitors or in person
Supervise the work of the administrative assistant and potentially summer students engaged in administrative work.
Update, organize, and maintain paper and electronic files to optimize data storage and retrieval, process paperwork
Serve as local administrator for SharePoint site and other computer systems
manage and maintain plant manager’s calendar
Answer, screen, and transfer inbound phone calls; compile data, and prepare papers, reports, and presentations for consideration and presentation by executives and managers
Coordinate repair and maintenance of office equipment; Support staff in assigned project-based work; work on multiple projects
screen visitors before allowing access to the facility; Perform general clerical duties to include but not limited to photocopying, faxing, mailing, & filing
Research, price, and purchase office supplies and furniture; store and maintain office supply inventories; Coordinate and maintain records for staff office space, phones, company credit cards and office keys
provide office orientation for new employees
Set up and oversee administrative policies and procedures; interpret administrative and operating policies and procedures for employees; resolve administrative problems and inquiries
Review operating practices and procedures with plant manager to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
Respond to inquiries regarding feedback or concerns with plant construction

5+ years office administrative experience supporting multiple managers is required
~ Must be able to operate basic office equipment such as, computers, copiers, calculators, and printers
~ Knowledge of telephone protocol as well as the principles and practices of basic office management is required
~ Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and practices is required
~ Strong technical skills (Microsoft Office Suite) including the ability to create advanced Power Point presentations, manage and manipulate all the functions within Excel spreadsheets, manage Outlook with ease, and create and design documents in Word is required; experience in database management a plus
~ Japanese language skills are preferred


The incumbent may be required to spend time in Japan learning the product and training on manufacturing processes as well as connect with team members Japan offices.
Local day trips will be required; occasional overnight trips may be required in the region or to sister companies in North America for team meetings.

Must be able and willing to work a flexible schedule to attend in-person meetings and conference calls outside of normal business hours. May need to work holidays and overtime in case of emergencies. While on site, it will be based in a temporary structure on or near a construction site until the permanent office is built in 2026. This position is in support of manufacturing and requires working in a production environment around chemicals. The manufacturing facility will be a state of the art in terms of automation and being temperature and humidity controlled. The rest of the time is spent outside of the office to visit government offices and related institutions for applications, to visit neighboring organizations and schools/universities, and to attend to visitors from Japan and the US.

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