Senior Contract and Budget Associate

3 weeks ago

Mississauga ON, Canada PrimeVigilance Full time
  • Works closely with the operations team to determine the scope for complex work orders and/or change orders and prepares the applicable budget.
  • Drafts complex work orders and change orders with the information received from operations and/or commercial team.
  • Acts as a client contact on various mid to large-sized opportunities.
  • May independently manage a specific client account for the department.
  • Manages contracts ensuring compliance with company policies and may lead the communication with Legal, Finance, Operations and Sales for the resolution of contract issues.
  • Ensure all contractual documents and budgets undergo quality check and review.
  • Liaise with Project Managers, Finance and Project Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate.
  • Provide regular updates to the Director of Contracts on the current status of all contract negotiations.
  • Builds renewal budgets to extend the term of existing contracts.
  • Maintains Salesforce records on the status of all assigned contracts.
  • Ensures all fully executed contracts are distributed to the relevant parties.
  • Uploads all contracts and corresponding budget files to the contracts SharePoint using the agreed folder structure and file naming convention.
  • Independent oversight of the contracts mailbox to cover for vacation periods.
  • Leads change within the department with oversight e.g. drafting a new process guide and providing solutions to problems raised.
  • May act as a mentor/job coach to Contracts Associates.
  • Works independently and under time pressure to meet tight deadlines.
  • Must be able to manage workload and prioritise activities to ensure timely completion of assignments.
Qualifications
  • Ideally a bachelor’s degree in Life Sciences, Business Management, Finance or similar.
  • A minimum of 2-4 years of work experience in a similar industry.
  • Strong initiative to learn.
  • Strong English written and oral communication skills.
  • Significant experience of using Microsoft Word and Excel to an intermediate level.
  • Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines.
  • Ability to build and manage professional relationships and communicate with senior leaders.
  • Salesforce experience is desirable but not essential.
Additional Information

Our Offer:

  • Dynamic team of colleagues in a fast-growing company – possibility for your quick career growth
  • Multicultural environment, English as a company language
  • Strong emphasis on personal and professional growth
  • Working in a supportive and friendly team
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