Document Coordinator

3 weeks ago

Toronto ON, Canada Comtech Group Full time

See the opportunities we have available today in our exciting portfolio of client programs and project

Share this job as a link in your status update to LinkedIn.

Comtech Group Inc. (Comtech) is a multidisciplinary consulting firm providing integrated consulting solutions on complex capital projects, including Program and Project Management, Project Controls, Engineering, Technical Advisory, Construction Management, and Technology Integration Services. Our team thrives on embracing and navigating technical challenges within the Transportation and Infrastructure, Industrial and Manufacturing, Energy and Utilities, and Buildings and Facilities markets. Our core focus is supporting project owners through collaborative and integrated partnerships to deliver projects that improve the world around us.

Job Title

Location

Toronto, ON CA (Primary)

Category

Administration, Information Technology, Project Controls, Project Management

Job Type

Full-time

Job Responsibilities

(Internal Title - Document Control II)

  • Helps in establishing a framework for identifying, collecting, distributing, and filing controlled documents for the project or Program. This involves maintaining document control procedures and participating in the development and roll-out of various document control tools and templates
  • Implement document numbering and file naming standards (or similar) aligning with the clients' policies and governance procedures
  • Implement a document distribution list to identify project or program participants involved in document reviews
  • Implement document control process workflows that will form part of the overall procedure
  • Arrange for meetings to follow up with project team on reviews of outstanding document reviews
  • Provide an interface to IT Support for Document Control issues
  • Collaborate with other project or program disciplines to ensure that all controlled documentation is processed as per the project or program schedule.
  • Support program team engagement addressing areas of concern and ensuring continuous improvement in developed procedures, including training and transfer of knowledge
  • Fill in for Project administration personnel to assist with general administrative duties such as drafting, formatting of documents as required
Qualifications Required

Education

  • High School Diploma or General Education Development certificate or relevant work experience

Licences or certification: 

  • Working towards relevant industry accreditations e.g. AIIM, CIP

Experience:

  • 5+ years experience in document management preferable in a engineering and/or construction environment

Skills:

  • Proficiency in electronic Document Management Systems (EDMS) such as Microsoft SharePoint, ProjectWise, Aconex, or any equivalent document control software
  • Proficiency in Microsoft Office
  • Highly organized and able to multitask and efficiently respond to changing priorities
  • Strong attention to detail and problem-solving skills
  • Good organizational and time-management skills; ability to meet deadlines
  • Excellent communication skills, both verbal and written
  • Able to work independently and as part of a team
  • Experience with assembling controlled documentation for program and projects
  • Intermediate knowledge of document control procedures and filing and record retention systems
Comtech Group Inc. is committed to providing accessible employment practices that comply with local legislative requirements. If you require accommodation during any stage of the recruitment process, please notify the People and Culture Team by emailing – career@teamcomtech.com

Comtech Group offers our employees a competitive compensation package with comprehensive employee benefits, and an inclusive environment that fosters teamwork & entrepreneurial spirit. Comtech Group is an equal opportunity employer. Why choose a career with Comtech?

From working on challenging, world-class projects to professional development support and high-quality standards, there are many reasons to join Team Comtech.

Notice to Third-Party Recruiters, Recruitment Agencies and Staffing Agencies

Notice to Third-Party Recruiters, Recruitment Agencies and Staffing Agencies

Use of Third Parties
We thank you for your interest in supporting our continued growth. Comtech Group works with third-party recruitment agencies from time to time to supplement our in-house talent acquisition efforts. We recognize that our partnership with third-party recruitment agencies is instrumental to our continued success in attracting top-tiered applicants. Due to this, we work with a select list of third-party recruiters who are considered our strategic partners and understand our company culture, core values, and industry.

Becoming a Strategic Partner
If your agency would like to be considered as a recruiting vendor, please contact our Director, Project Resourcing, via email and include information about your firm as well as a primary point of contact.

Unsolicited Resumes
Third-party vendors must have a vendor agreement fully signed and executed by the Director, Project Resourcing in order to submit or receive payment for any resumes, candidate profiles, or placements with Comtech Group. The agreement must be dated no later than one year prior to the date of resume submission. Verbal commitments from any member of the Comtech team are not considered binding. In the event of a third-party recruiter or agency submitting an unsolicited resume or candidate to any member of the Comtech team, without having a signed agreement, Comtech reserves the right to pursue and hire such candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes sent to Comtech will be considered the property of Comtech Group. #J-18808-Ljbffr

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