Executive Assistant

6 days ago

Montréal QC, Canada BrainFinance Full time

BrainFinance is a leading financial technology company that provides responsible and constructive credit solutions to consumers. We are redefining access to credit through our revolutionary technology that utilizes machine learning and automation capabilities to offer better and simpler financial services to everyone.
A true innovation lab, our team consists of financial experts, data geeks, mathematicians, computer scientists, and software engineers, all working together to bring fair and transparent credit solutions to the masses.

We're looking for an experienced Legal Executive Assistant to join our team and make a real impact. In this role, you'll be the right hand to our Co-Founder and the left hand to our VP of Legal, ensuring seamless operations and support. You will work closely with our Legal and Operations teams, playing a crucial part in our daily activities.

If you thrive in a fast-paced environment and enjoy being the backbone of executive operations, we'd love to hear from you.

Review, analyze, draft, and negotiate contracts and legal agreements with 3rd parties, including NDAs;
Advise on internal legal situations, such as employee issues and internal policies;
Conduct legal research for finance and technology-related products and other legal matters;
Research, create documentation, and assist in implementing internal best practices on legal issues, such as francisation, employment contracts, and employee benefits;
Supervise and support the employee managing lender and credit licenses;
Assist in planning and setting up the budget, maintain a tracking system, and coordinate the processing, approval, and payment of external legal counsel fees and expense reports;
Perform secretarial duties, including typing correspondence and memoranda, setting up meetings and conference calls, and managing email and correspondence;
Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets, and Word documents;
Assist the Legal & Operations Departments in various projects as needed.

A degree in Business Administration, Paralegal studies, Laws or a related field;
Minimum of 7 years of experience in a business or law firm;
Strong organizational skills in filing, scanning and managing legal documents;
Expert in MS Excel, Word, PowerPoint, and Outlook;
Demonstrated ability to produce high quality work with exceptional attention to detail and accuracy;
Experience in reviewing and negotiating legal and confidentiality agreements with third parties;
Proficiency in Microsoft Office and DocuSign for the preparation of legal documents and letters;
Knowledge of employment law and internal policies to provide legal advice to employees;
Ability to conduct and present legal research on various issues related to product development and internal best practices;
Group Insurance (Health and Dental)
Retirement Savings Plan (RSP)
Virtual healthcare
Employee Assistance Program (EAP)
Hybrid - Office / remote (the team is in the office on Wednesdays)
Office perks: Event Coordinator responsible for social activities, 5-7, snacks provided, yoga and meditation room
Paid subscription to training tools
Modern open plan office with pin pong, and pool table

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