Administrative Assistant

3 weeks ago

Lindsay ON, Canada H2 Performance Consulting Inc Full time

H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor and is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status. Additionally, as mandated under Executive order 12989, H2 is required to verify employment eligibility of selected candidates through the Department of Labor’s - E-Verify.

H2 Performance Consulting (H2) is seeking an Administrative Assistant to support administrative tasks such as documentation and correspondence, in support of one or more executives, to facilitate the efficient operation of the assigned department(s). This position fully utilizes and embraces technology in the performance of the job.

The Administrative Assistant responsibilities will include:

  • Provides administrative support to ensure efficient department operations.
  • Maintains digital filing systems.
  • Responds to emails and other digital queries and correspondence.
  • Manages calendar for department head, including making travel arrangements.
  • Drafts and edits letters, reports, and other documents.
  • Inputs and updates information in databases and spreadsheets.
  • Prepares meeting agendas and takes meeting minutes.
  • Coordinates logistics for online meetings, and ensures all read aheads are complete and disseminated.
  • Expert user of MS Word, PowerPoint and Excel to create documents and presentations.
  • Researches, compiles, and summarizes information for reports or presentations.
  • Works closely with senior executive staff. 
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Presents a positive and professional image for the organization.
  • Requires extreme attention to detail and ability to meet deadlines.
  • Create and maintain filing systems, both electronic and physical.
  • Maintain order and structure to ensure executives don’t miss appointments or deadlines.
  • Must write professionally, using proper spelling and grammar.
  • Schedule and coordinate meetings
  • Prepare communications such as memos, emails, invoices, reports and other correspondence.
  • Write and edit communications, from letters to reports and instructional documents.
  • Create and maintain filing systems, both electronic and physical.
  • Maintain order and structure to ensure executives don’t miss appointments or deadlines.
  • Capable of understanding and adhering to complex internal policies and government regulations.
  • Ability to multi-task in fast paced environment. 

Qualified candidates may submit their resume to the career section of our company website at . All resumes will be reviewed within 5 business days and those candidates we wish to further in the application process will be contacted via email/phone to schedule initial phone screens.

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