Director, Contract Management
4 weeks ago
YWCA Edmonton is a powerful voice for equity and has been leading social change and progress for women, families and gender-diverse individuals in the capital region since 1907. Part of an international movement, YWCA Edmonton is a trusted provider of services, programs and advocacy work that transforms lives and helps build a stronger, healthier, and equitable community for all. We provide education and services to thousands every year through leadership programs, counselling, outdoor education, healing retreats and supporting people with disabilities.
The Director of Finance and Operations is an innovative, proactive and detail-oriented leader who supports YWCA Edmonton in the following areas: finance, business planning and budgeting, facilities management, Human Resources, and Information Technology Systems (ITS). This position is also responsible for the high-level oversight of operations at Camp Yowochas, a year-round outdoor facility that welcomes overnight summer camps, day camps, school groups and specialty weekends.
The Director of Finance & Operations also plays a strategic role in maintaining excellent relationships with external vendors, partners, and stakeholders on behalf of the entire organization. It is essential that the Director of Finance & Operations exhibits discretion and professionalism in all activities, always reflecting YWCA Edmonton’s values and vision to create a community with equity, opportunity and choice for all.
This position is an opportunity for a finance and operations leader to maximize and strengthen the internal capacity and long-term financial health of an organization with a long history of community service.
Full-time (37.5 hours/week), hours typically between Monday – Friday. Keep abreast of trends, news, and opportunities to advise the CEO on best practices, risk and risk mitigation factors, and how to create cost efficiencies and/or more value for the organization.
· Lead the organization budgeting process by involving and educating management and supporting staff in financial literacy.
· Be a resource for Board volunteers, including presenting finance and operations updates and Monthly Financial Statements to the Audit & Finance Committee and Board of Directors.
· Lead projects around maintaining and improving the organization’s Information Technology systems
· Lead a diverse team of finance, operations, human resources and camp staff.
· Oversee payroll and benefits administration. Ensure payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, garnishments, and other items that affect pay and/or company liability.
Financial management
· Responsible for communicating effectively with the Finance and Audit Committee and the Board and providing, in a timely and accurate manner, all information necessary for both to function properly and to make informed decisions.
· Develop and maintain financial accounting systems and ensure compliance with financial and accounting policies and procedures.
· Direct the day-to-day accounting operations including oversight of accounts payable and receivable, and maintenance of the general ledger. Oversee audit and tax functions, and coordinate activities with outside audit/accounting firms and review firms’ performance.
· Update and implement all necessary business policies and accounting practices; periodically update the organization’s accounting manual.
· Provide recommendations to the CEO and Leadership Team to ensure the efficient day-to-day running of operations functions, including Information Technology Systems and services, as well as facilities and lease management.
· Help the leadership team maintain a capital maintenance plan for owned assets.
· Ensure adequate property and liability insurance coverage for all YWCA Edmonton activities and facilities.
· Camp Yowochas
· Provide strategic oversight of camp operations to ensure risk is mitigated and that camp recruitment, staff retention and fiscal policies are followed.
· Provide leadership to camp management with respect to strategy, fiscal prudence and adherence to best practice.
· Monitor budgets and lead staff to ensure camp is making profitable decisions.
Completion of a university degree and accounting designation (CPA)
· Experience in place of education will be considered such as an MBA with significant accounting experience
· Minimum of five years of accounting experience with demonstrated success of reconciliation and completion of financial statements
· Minimum of 3 years of payroll experience required
· Ability to establish priorities, meet deadlines, work well under pressure and manage teams
· Solution-focused and the ability to proactively identify and manage challenges.
· Five staff, including an HR specialist, accountant, senior camp manager, operations specialist and finance assistant.
For over a century, YWCA Edmonton has been dedicated to creating a community in which everyone has an equal opportunity to achieve their full potential. We know that creating an equitable world requires diversity of thought and equity for all. YWCA Edmonton is committed to maintaining a workplace environment that demonstrates a culture built on the fundamental principles of inclusion, diversity, equity, accessibility, and safety.
We offer a competitive compensation package for the job that includes a salary commensurate with experience and education, full benefits package with RRSP employer matching contributions, and paid time off and holidays. Our hybrid work arrangement provides flexibility to work both in-office and remotely, ensuring work-life balance and personal pursuits. Job Types: Full-time, Permanent
Casual dress
Dental care
On-site parking
8 hour shift
~ Day shift
~ Monday to Friday
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