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Payroll and Pension Manager

1 month ago

Dartmouth NS, Canada Northwood Full time

Join the Northwood team

Since 1962, Northwood has led the way as Nova Scotia's most dynamic continuing care organization committed to innovation and change. Northwood is the largest not-for-profit continuing care organization in Atlantic Canada and is recognized both here at home and across Canada as an extraordinary example of the power of social justice, but we like to call it the power of love When life changes, and society changes, Northwood leads the way, incorporating revolutionary designed, responsive care. From new ideas to new technologies, we are empowered to do this, because our focus is on people

We are currently accepting applications for a Payroll and Pension Manager to join our team.

Responsible to the Cheif Financial/Operating Officer, the ideal candidate will be responsible to:

Responsibilites

  • Responsible for overseeing the accurate and timely processing of bi-weekly payrolls for the Northwood Group of Companies and affiliated companies
  • Plans and directs the payroll function for the Northwood Group of companies and affiliated companies (e.g. Shoreham Village)
  • Balances, adjusts information being transferred between software systems.
  • Responsible for the administration of the pension plan (NSHEPP). Provides communication and support for retirements, terminations, past service purchases and mandatory enrolment, including all year end reporting, etc.
  • Manages the use and recovery of funds related to payroll expenditures
  • Oversees all year end processes, i.e. T4's, yearend roll over, etc.
  • Provides leadership and coaching for Payroll Supervisor
  • Liaises with internal and external clients including senior management and government
  • Provides leadership to Payroll Supervisor relative to all payroll functions, responsibilities and reporting requirements
  • Performance Appraisals on staff as required
  • Approves pre-authorized debit services (PDS) transactions and system administration for RBC express
  • Reviews system processes to ensure the integrity of the system; Verifies that proper internal controls are in place
  • Manages the use and recovery of funds from government funding sources; processes invoices for maternity leaves, retirement's allowances, Nursing Leadership education premiums, long service increments, supplemental leave credits, etc.
  • Accounts for payments; monitors and processes payments, and ensures compliance with Revenue Canada for T4 purposes for the internal CCA bursary recipients
  • Provides customer service for all retirees from the NSHEPP pension plan and determines the Retirement Allowance provisions
  • Provides ad hoc reports as requested
  • Responsible for reconciliation of pensionable earnings for NSHEPP on an annual basis
  • Approves on-line remittances for WCB and Receiver General for all Companies
  • Complies with all corporate policies, collective agreements, terms and conditions of employment and government legislation (e.g. Labour Standards, Income Tax Act, Workers Compensation Legislation, Employment Insurance Legislation, etc.)
  • Oversees the maintenance of accurate records for employee benefits including sick banks, vacation, overtime, statutory holiday and leaves of absence, etc.
  • Responsible for the administration of benefit plan deductions and creates remittances specifically for the health, dental, life and long term disability insurance plans and RRSP's; Implements rate adjustments regularly and maintains Benefit Rate Table for distribution to appropriate staff
  • Administers enrollment, deductions and remittance processes for the NSHEPP
  • Supervises completion of the Annual Pension Plan Contribution Report for the NSHEPP pension plan and acts as the liaison with pension carriers
  • Prepares Public Sector Compensation Disclosure information
  • Maintains salary scales and implements annual salary increases and retroactive payments as per the collective agreements and as directed by Human Resources
  • Oversees the preparation of T4's and T4A's for the Northwood group of companies and affiliated companies
  • Oversees the preparation of T4/T4A summary reports for CRA Process Pensionable and Insurable Earnings Report as received from CRA
  • Remits statutory deductions for CRA and WCB and reconciles monthly statements for both agencies; resolves any discrepancies with agencies
  • Oversees the closing of the payroll year and establishes new year system requirements
  • Oversees annual professional dues payroll deduction and annual remittance
  • Accurately accounts for all labour distribution expense bi-weekly, and salary and benefit expense on a monthly basis to ensure proper allocation to the general ledger
  • Maintains the computerized payroll system by analyzing and testing changes to ensure integrity; works with technical support to implement upgrades and fixes as required
  • Provides ad hoc reports as requested
  • Creates and maintains a current procedure manual for all job functions
  • Serves as a backup in the absence of the payroll associates and the Supervisor
  • Acts as a resource for staff, co-workers and management
  • Provides information and documentation to external auditors
  • Ensures integrity of software integrations (e.g. Kronos)
  • Performs other duties as required

Qualifications

  • Undergraduate degree in Business, Accounting or related field
  • Certification with Canadian Payroll Association (Certified Payroll Manager - CPM)
  • 10 years' related experience required
  • Five years experience in managerial or supervisory rold required
  • Five years experience in pension plan administration required
  • Excellent knowledge in computerization, including Excel, Word and payroll software
  • Excellent data entry skills, complemented by strong mathematical & reconciliation skills
  • Knowledge of Avanti payroll software is considered an asset.
  • Demonstrate strong verbal & written communication skills, along with being analytical, methodical and flexible by setting and adjusting priorities frequently
  • Ability to work overtime and on statutory holidays as required
  • Knowledge of and adherence to all Corporate policies, current collective agreements and government legislation, i.e. Labour Standards, Income Tax Act, Privacy Act, Workers Compensation Legislation, Employment Insurance Legislation, etc.

Salary: As per Northwood Scale

Hours of Work: 80 hours bi-weekly (8 hour shifts)

Effective: Immediately

If you would like to apply for this career opportunity, please click APPLY

Northwood is proud to be an inclusive employer who encourages diverse applicants. We thank all applicants however only those selected for an interview will be contacted.

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