Coordinator, Community Health

3 weeks ago

Régina SK, Canada Government Of Saskatchewan Full time €4,129 - €5,371

Job Description - Executive Coordinator (ADM023912)
Employment Type : Permanent Full-time
Executive Council provides support to the Premier, Cabinet and Cabinet committees. It develops and advances the government’s plan for Saskatchewan and manages how the plan is implemented across government. Intergovernmental Affairs is situated within Executive Council in order to directly support the Premier’s intergovernmental interests. 
The Protocol Office within Executive Council is the arm of government responsible for the Province of Saskatchewan’s honour and awards programs and state and ceremonial events. They are seeking a highly organized and detail-oriented administrative professional to join us in the role of Executive Coordinator . 
As the Executive Coordinator, you will provide senior level administrative leadership and office management support to the Executive Director and team by:
Managing the Executive Director’s calendar through collaboration, prioritization and scheduling;
Assembling all briefing and background materials for the Executive Director in preparation for meetings;
Administration of the Honours and Awards program, State Ceremonial, and visits of diplomats and foreign delegations, order of precedence, forms of address and flag policy;
Monitoring the Executive Director’s emails and redirecting requests to other team members as appropriate; 
Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
Monitoring administrative processes and making improvements across the branch to ensure optimum efficiency; 
Liaising with other agencies, staff, ministries, and the public to obtain, exchange, and coordinate or confirm information while maintaining confidentiality and staying within policies and procedures;
Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards; 
and, tracking and monitoring action items to ensure timelines are met;
Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
Ordering supplies and handling office equipment repairs and furniture replacement.
Executive Council provides support to the Premier, Cabinet and Cabinet committees. It develops and advances the government’s plan for Saskatchewan and manages how the plan is implemented across government. Intergovernmental Affairs is situated within Executive Council in order to directly support the Premier’s intergovernmental interests. 
The Protocol Office within Executive Council is the arm of government responsible for the Province of Saskatchewan’s honour and awards programs and state and ceremonial events. They are seeking a highly organized and detail-oriented administrative professional to join us in the role of Executive Coordinator . 
As the Executive Coordinator, you will provide senior level administrative leadership and office management support to the Executive Director and team by:
Managing the Executive Director’s calendar through collaboration, prioritization and scheduling;
Assembling all briefing and background materials for the Executive Director in preparation for meetings;
Administration of the Honours and Awards program, State Ceremonial, and visits of diplomats and foreign delegations, order of precedence, forms of address and flag policy;
Monitoring the Executive Director’s emails and redirecting requests to other team members as appropriate; 
Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
Monitoring administrative processes and making improvements across the branch to ensure optimum efficiency; 
Liaising with other agencies, staff, ministries, and the public to obtain, exchange, and coordinate or confirm information while maintaining confidentiality and staying within policies and procedures;
Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards; 
and, tracking and monitoring action items to ensure timelines are met;
Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
Ordering supplies and handling office equipment repairs and furniture replacement.
he ideal candidate will be an experienced administrative professional who is:
Possess knowledge of government protocols, policies & procedures;
Proficient in managing budget activities and monitoring office expenditures; 
An exceptional communicator both verbally and in writing;
Thorough and accurate to ensure quality work; A combination of formal education in business or office administration, combined with work experience in a similar role; 
Knowledge Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook); Experience independently leading a project or managing a program.
Comprehensive benefits package including pension;
Flexible work arrangements.
Note: Candidates that apply may be considered for future permanent and temporary similar positions.
The Government of Saskatchewan provides an environment that is committed to workplace diversity and upholds deep rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.
We are committed to workplace diversity.
Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
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