Practice Assistant

4 weeks ago

Toronto ON, Canada Ogletree Deakins International LLP Full time

Position Summary

Our Toronto office has an opportunity for a full-time Practice Assistant/Law Clerk to join the firm’s expanding practice. The Practice Assistant/Law Clerk supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to lawyers, performing complex and specialized tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position will support two or more lawyers as primary assignments and may provide back-up assistance to other lawyers when needed.


Essential Functions

  • Prepare and process correspondence and memoranda as well as legal documents under supervision of lawyers.
  • Provide complex and varied litigation support, including preparation of documents for filing and e-filing.
  • Manage calendars for lawyers, including meetings, appointments, due dates, and client-related activities.
  • Coordinate travel arrangements, prepare expense reports, review and enter time entries.
  • Organization and maintenance of client files in physical and electronic format.

Requirements

  • All employees are required to be fully vaccinated as a condition of hire in compliance with the Ogletree Deakins International LLP vaccination policy.
  • Five or more years of experience as a Legal Assistant or Law Clerk, preferably in a labour and employment practice.
  • Degree or diploma from a recognized institution. Law clerk diploma or degree in legal studies a plus.
  • Superior organizational skills including filing and calendaring.
  • Timekeeping, billing, and diarizing experience.
  • Strong computer proficiency in the use of all Microsoft applications, including, but not limited to Word, Excel, PowerPoint, Outlook.
  • Experience with document management systems, time entry, e-filing, expense and billing systems, and database software.
  • Able to operate common office equipment including but not limited to: multi-line phone system, copier, fax, scanner, presentation equipment.
  • Client-centered and professional approach in all phone calls, emails, letters, etc.
  • Attentive to detail and comfortable with fast-paced, dynamic environment.
  • Ability to organize, manage, prioritize, and handle multiple projects/tasks.
  • Knowledge of legal terminology, legal documents, court rules and procedures, and legal processes.
  • Excellent verbal and written communication skills.
  • Ability to maintain high levels of discretion and confidentiality.
  • Regular, predictable and punctual attendance with flexibility to work additional hours when needed.

We are not working with outside recruiters for this position.


Benefits

Ogletree Deakins offers a robust suite of benefits for staff including: Paid Time Off, Sick Time, RRSP matching program, TFSA, reimbursement of commuting expenses including TTC or Go Transit, Paid Holidays, Paid Parental Leave, Health and Life Insurance including Dental and Vision coverage, Tuition Reimbursement and an Employee Assistance Program.


Firm Overview

In our Toronto office, we have lawyers with many years of experience handling all kinds of Canadian labour and employment matters. Although we are based in Toronto, our geographical reach stretches to clients all over Canada, whether provincial or federally regulated. Our Toronto lawyers have been recognized in Lexpert, Chambers, and Best Lawyers in Canada. The success of our lawyers depends on a team of top-notch support staff who are dedicated to professional excellence.

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 54 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.

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