Senior Subcontracts Specialist
4 weeks ago
Company Overview:
Our ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Job Overview:
The Senior Subcontracts Specialist uses best practices and knowledge of internal or external issues to improve the subcontracts discipline within the company. They will act as a resource for colleagues with less experience and share their conceptual and practical expertise related to the subcontracts discipline. The Senior Subcontracts Specialist solves complex problems and uses their discipline-specific knowledge to improve their products or services. The Senior Subcontracts Specialist impacts a range of customer, operational, project, or service activities with the subcontracts team and other related teams and ensures that they are working within the appropriate guidelines and policies.
Compensation listed is in Canadian Dollars (CAD)
Key Tasks and Responsibilities:
- Create & conduct RFP (Request for Proposal) /ITB's (Invitation to Bid) including vendor pre-qualifications in Supplier Management Application (Oracle) and drafting Subcontract documents
- Manage tender correspondence, negotiate terms & conditions, shortlist, bid tabulations, and draft recommendations for award
- Responsible for all pre-award activities through the Subcontract Award
- During Subcontract formation, responsible for cost avoidance, cost savings, and risk management review and details
- Participate in subcontract management strategy development and implementation
- Provide guidance regarding subcontract management matters to site leadership
- Prepare and present internal and external subcontract management presentations
- Review standard subcontracts to ensure compliance with Company/Project policies and procedures before execution
- Ensure proper handling of pre-award subcontracts, support documentation, and related files
- Participate in internal self-audits of the subcontracting process
- Prepare pre-award subcontracting reports
- Maintain direct liaison with Project Subcontract Coordinators to ensure proper administration
- Understand and comply with project sourcing strategy
- May assist the key Super User with system responsibilities
- Support the resolution of subcontract related issues
- Work to actively identify potential issues before they impact project budget or schedule
- Support the subcontractor performance review and close out process
Essential Qualifications and Education:
- Bachelor's Degree (or equivalent) in Engineering, Supply Chain Management (or a relevant discipline)
- 6-10 years of relevant experience
- Field experience preferred
- Strong knowledge of subcontract policies and processes
- Proven ability to develop, negotiate and administer complex subcontracts and comprehend related policies
- Demonstrate effectiveness in prioritizing multiple tasks, monitoring progress, and managing efforts to meet deadlines
- Demonstrate effectiveness in working with others in a multifunctional team
- Demonstrate ability to ensure compliance with subcontracts and policies
- Experience with the bid process and bid evaluation
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