Administrative Assistant

4 weeks ago

Canada Cybin Inc Full time

About the Job

POSITION SUMMARY

The Administrative Assistant supports our R&D team and ensures seamless office operations. This role requires extensive calendar management, coordinating travel arrangements, organizing online and off-site meetings, and preparing comprehensive reports, presentations, and correspondence. It also requires high professionalism, organization, and the ability to be resourceful and think fast.

ABOUT CYBIN

Cybin is a remote-based workplace that operates internationally and is growing by the day. We work across multiple time zones and with various internal and external partners. Our mission is to revolutionize mental health care through the development of psychedelic-based therapeutics.

OBJECTIVES

  • Manage calendars, schedule meetings, appointments, and travel arrangements
  • Coordinate and prepare for meetings, including creating agendas, distributing materials, and handling logistics
  • Draft and edit emails, reports, presentations, and other documents for executive review
  • Serve as a point of contact between executives and internal/external stakeholders
  • Maintain an organized office environment, including digital and physical filing systems
  • Handle special projects and initiatives as needed

COMPETENCIES

  • Proficiency with Microsoft Office Suite
  • Excellent follow-up and follow-through skills
  • Excellent organizational, multitasking, and time management skills
  • Excellent attention to detail and problem-solving skills
  • Excellent written and verbal communication abilities
  • Commitment to working independently with minimal supervision
  • Commitment to handling confidential information with discretion

EDUCATION AND EXPERIENCE

  • College-level certificate or diploma in Office Administration or equivalent
  • Proven complex calendar experience as an administrative assistant at the executive level

PHYSICAL REQUIREMENTS

  • Prolonged periods sitting at a desk and working on a computer
  • Travel 1-2x per year

BENEFITS

  • Medical, Dental & Vision Coverage
  • Health Spending Account
  • Retirement Savings Plan
  • Internet and Mobile monthly stipend
  • Flexible Paid Time Off
  • Mandatory Office Closure December 25 – January 1 inclusive

COMMITMENT TO DIVERSITY

As an Equal Opportunity Employer committed to meeting the needs of a multigenerational and multicultural workforce, Cybin Inc. recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire talent at all levels regardless of ethnicity, colour, national origin, age, religion, sexual orientation, gender identity or expression, family or parental status, veteran status, neurodiversity status, disability status, or any other basis protected by applicable law. 

We are proud to provide accommodations during the recruitment process. Should you require accommodation, please contact us at HR@cybin.com, and we will work with you to meet your accessibility needs. We appreciate all applications; however, only those candidates selected for an interview will be contacted.

If this position caught your eye, send us your resume For best consideration, include the job title and source where you found this position in the subject line of your email to HR@cybin.com.

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