Administrative Support Clerk/Unit Aide

4 weeks ago

Canada Fraser Health Full time

The salary range for this position is CAD $25.Why Fraser Health?

Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.
Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: We currently have exciting opportunities for Casual – Clerk/Unit Aides to join our team in Abbotsford/Mission , B.We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor .


Provides administrative and secretarial support to designated Home Health offices; performs duties such as providing reception services, typing material utilizing word processing software, setting-up and maintaining various filing systems and record archives, inputting data and processing mail, faxes and courier documents; maintains office supplies, arranges meetings, completes various forms and documents for review, as required; maintains a central medical supply room by processing supply orders, maintaining stock levels of medical supplies, instruments and equipment, cleaning and sterilizing medical equipment and instruments; cleaning and organizing medical supply areas.
Provides reception services for the designated office by operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature; inputs data and information into relevant computer system for the purpose of admitting and/or discharging clients; Types correspondence, reports and documents from rough draft, general instruction and/or recording devices by utilizing various computer software; Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms and related forms to the home support provider to initiate service, change service and change client care level and/or client cost, where applicable; receives and reconciles data reports against client records, identifies any discrepancies and forwards information to the designated Home Health Professional for follow up.
# Processes incoming and outgoing mail, faxes, reports/records, internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup; Arranges meetings/special functions by booking meeting rooms, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts; Assists others with the use of office equipment such as photocopiers, shredders, fax machines and other office software; Maintains and compiles statistics, as required by utilizing office software to track items such as nursing assignments; Coordinates off-site storage of records and archives; maintains records of what is stored off-site; completes necessary paperwork and arranges for records to be shipped to off-site storage, as required.
# Monitors and maintains levels of stationery, office supplies, medical and pharmaceutical equipment and supplies according to pre-determined levels by completing requisitions for signature and forwarding approved requisition to appropriate personnel.
# communicates with Home Health staff, central stores, local hospitals and pharmacies and other health departments regarding supplies and equipment.
# Cleans and sterilizes medical equipment and instruments in accordance with established procedures; cleans and organizes supply areas and clinic rooms; clean service delivery rooms including dusting and washing shelves; Maintains medical equipment and supplies by performing duties such as organizing repair/maintenance of equipment ensuring bottles of solution are correctly labelled in accordance with Workplace Hazardous Information Systems; delivers supplies and equipment to and from the hospital or other supply depot, as required.
# Grade 12, completion of an Office Administration or Medical Office Assistant Certificate and one (1) year recent related experience, or an equivalent combination of education, training and experience.
Valid BC Driver's license and access to personal vehicle for business-related purposes, as required.

Ability to communicate effectively, both verbally and in writing.
Knowledge of general office procedures.
Knowledge of medical terminology.
Knowledge of nursing equipment including sterilization techniques and procedures.

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