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Administrative Assistant
4 weeks ago
Job Title: Administrative Assistant Location: On-site 3 days a week in the Toronto Office Contract on T4 Duration: 18 months Roles and Responsibilities Manage calendars, schedule meetings, and coordinate appointments for executives and team members. Prepare and organize reports, presentations, and documentation using Microsoft Office tools (Excel, Word, PowerPoint). Handle incoming calls, emails, and correspondence, ensuring timely and professional communication. Maintain accurate records, files, and databases for easy retrieval and compliance. Assist with travel arrangements, expense reports, and procurement of office supplies. Support internal teams with administrative tasks to ensure smooth day-to-day operations. Coordinate with vendors and external stakeholders for office-related requirements. Ensure confidentiality and proper handling of sensitive information. Role Scope Phase 1: Events support for sellers (catering, logistics, name tags, post-event cleanup) Managing expense reports and executive travel bookings Phase 2: Calendar management for Gina and Alex (simpler calendars) Phase 3: Calendar management for Cynthia (more complex calendar) Please let me know if this is something you would love to do, and help me with your updated resume. Feel free to reach out at Harshiv@ifgpr.com if you have any questions. Thanks
