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Document Control Coordinator

1 month ago

Mississauga ON, Canada Webuild Full time

Role and General Responsibilities

  • Ensure that the confidentiality of sensitive information is protected and handled according to procedures/instructions
  • Organize and maintenance of all documentation pertaining to the project; including RFI’s, DCN's, NCR’s submittals and drawings etc.
  • Assist with verification, registration, filing and control of incoming and outgoing documentation
  • Interfacing with the project team to maintain the control of documentation
  • Assist in audit verification of documentation to ensure project files are current and labelled correctly
  • Print, Duplicate, bind, and distribute documentations as required
  • Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
  • Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
  • Assist in Creation/Communication/implementation and maintenance and document control reporting
  • Perform project database input and word-processing functions
  • Assist in developing training plans/process for documentation
  • Assist in maintaining a project RASCI (distribution) Matrix
  • Assist with System requests and permissioning
  • Providing support to all project participants including external parties with document control practices for project documentation
  • Assist in Individual or training project users as with the procedures and Electronic Document Management Systems.
  • Perform other clerical duties as assigned

Qualifications and Education Requirements

  • 3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.
  • Experience with all Microsoft Office Suite software is required.
  • Experience with PDF software (Adobe and Bluebeam) is required.
  • Experience with Electronic Document Management systems is required
  • Experience working with many file types
  • Complete understanding of construction documents
  • Ability to lift 25-35 lbs
  • Touch Typing 50 wpm

Preferred Skills

  • Excellent interpersonal communication skills
  • Ability to work individually or as part of a team
  • Strong Attention to details
  • Ability to multi-task and meet deadlines in a fast-paced environment
  • Ability to interpret and implement process, procedures, workflows and standards
  • Ability and flexibility to quickly learn other software tools as required
  • Ability to document work tasks (work instructions)
  • Experience in one-on-one, and group training