Office Administrator
1 month ago
Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.
At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.
With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model.
We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.
See what it’s like to work at AGS by searching #LifeAtAGS on any social network.
Job DescriptionThe Office Administrator directly supports the leadership team while assisting with other office administrative responsibilities within the AGS Hub office. The Office Administrator will provide support to our managers and employees, assisting in daily office needs and managing general administrative activities. The Office Administrator’s responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.
Responsibilities:
- Ensure superior administrative support to leadership and the entire team through expert knowledge of the organizational processes and procedures.
- Provides routine administrative support to include calendar management, composing and typing documents, answer direct lines for executives being supported, create spreadsheets, send emails, filing, faxing, etc.
- Complete special projects on an as-needed basis.
- Manage Hub P-card and reconcile expenses.
- Manage and order kitchen, office, and IT supplies.
- Works with building management for office maintenance and problem solving.
- Liaising with AGS tech support and third-party vendors for all office needs.
- Mail/Courier management – shipping out returned laptops, asset control of what’s being shipped in and out.
- Manage and maintain parking tags, badging, and office roster.
- Visitor & guest coordination.
- Catering and logistics for all hub events (internal and external).
- Coordinate meetings, meals, conference calls, travel, etc. for leadership which entail such things as organizing attendees and picking up food.
- Partner with employee engagement teams for office events, charity initiatives and all communications.
- Hub related communication support.
- Hub related security & emergency POC.
- Other administrative duties, as assigned.
- High School Diploma or equivalent.
- 2 or 4 year college degree preferred.
- Minimum one year of administrative experience, to include typing skills of at least 40 wpm.
- Proficient in Microsoft Office products, including Microsoft Word/Excel/Outlook
- Must be highly organized and detail-oriented.
- Ability to multi-task and interact effectively in a team environment.
- Consistently displays high character and a strong work ethic.
- Criminal background check required.
At AGS, we recognize our people are our strength. We are an equal opportunity/affirmative action employer (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.
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