Reporting Specialist

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Comtech Group Inc. (Comtech) is a multidisciplinary consulting firm providing integrated consulting solutions on complex capital projects, including Program and Project Management, Project Controls, Engineering, Technical Advisory, Construction Management, and Technology Integration Services. Our team thrives on embracing and navigating technical challenges within the Transportation and Infrastructure, Industrial and Manufacturing, Energy and Utilities, and Buildings and Facilities markets. Our core focus is supporting project owners through collaborative and integrated partnerships to deliver projects that improve the world around us.

Job Title

Reporting Specialist

Location

Toronto, ON CA (Primary)

Category

Job Type

Full-time

Job Responsibilities

(Internal Title: Reporting Specialist)

• Responsible for assisting the Program Reporting Lead in compiling, proofreading, and editing Program Reporting deliverables, dashboard content, and analysis
• Work within the Program Controls Reporting Team to produce deliverables on time and with quality
• Work with Program teams and stakeholders to establish requirements and design of Program reports
• Develop reporting dashboards using Power BI; making use of various visual types
• Notify staff and stakeholders of reporting requirements and timelines to ensure deadlines are met
• Facilitate and support the monthly internal management and client review meetings
• Assist in the continual development of Program Controls reporting methods and formats
• Assist in the development of forms, tools, and processes for collecting project and program status information
• Hands-on experience in the production of high-quality reporting documents
• Technical writing and graphic design experience are a plus
• Coordinate with teams and stakeholders to produce Program level reporting
• Co-ordinate the input and production of key monthly Program reports
• Quality assures all key reports to ensure a consistent and high standard of project and program reporting
• Works with database specialists to ensure the quality and efficiency of Program reporting
• Experienced in Project/Program control tools, processes, and techniques
• Substantial experience in the use of computer software products including online dashboarding, graphic design, and data applications. Must be fluent in Microsoft Power BI, Word, Excel, PowerPoint, and Visio with skills in Macros, data warehousing and coding are an asset
• Knowledge and experience in the use of Microsoft SharePoint, SQL, Primavera P6 scheduling, and Earned Value software are all an asset 
• Design, develop, and generate project and program reporting and dashboard templates according to the needs of the project 
• Manage the assembly and review the editing and submission of all reporting outputs, including the monthly and quarterly progress reports, dashboards, interactive reporting, and other ad-hoc reports as needed by management or other key stakeholders 
• Work with teams including Accounting, Finance, Scheduling, Cost Controls, Communication, Risk Management, and third-party and property functional teams to collect, review, edit, and incorporate the various inputs to ensure that the various components fit seamlessly into the overall report 
• Understand and interpret schedule critical path and earned value metrics 
• Support management in interpreting the Project and Program report information 
• Collaborate with delivery teams to ensure the reports contain timely and informative data and analysis 
• Engage the management of the cross-functional teams to develop and introduce continuous improvements to enhance report quality 
• Participate in the design, development, test, and roll-out of an automated reporting process with PMIS and IT 
• Develop and communicate cross-functional reporting and work with the project team to ensure adherence
• Oversee the preparation and issuance of requests for report information, monitor and manage the collection of data to ensure timeliness and completeness
• Understand and identify query data anomalies, inconsistent messaging, or variances within sections of a single report, and between multiple reports 
• Formulate and implement new report templates for internal use within the PMO based on management requirements 
• Liaise with the functional and other leads to implement best practices, engage in ongoing review and improvement cycles to produce the highest quality reports, and check for consistency across the program 
• Build relationships with key stakeholders and input providers to receive inputs for reports and dashboard 

Working Conditions

Office-based 

Qualifications Required

Experience: 

• Minimum of 8 years of experience in Project Controls, specifically Project Reporting
• At least 2 years experience in Program Controls and/or Program Management

Education:

• Bachelor’s degree or Diploma in a related field

Licenses OR Certifications:

• Holding recognized certifications including PMP and PSP is an asset

Skills and Competencies: 

• Well-organized and proactive with excellent communication skills
• Excellent oral and written communication skills are essential 
• Excellent interpersonal skills with an ability to work closely with peers, senior managers, and external stakeholders
• Proven ability to effectively co-ordinate activities within and across large organizations 
• An ability to achieve business results working in a multi-cultural and multi-national environment
• Maturity of judgment under pressure and ability to resolve problems without delay
• Able to meet deadlines
• Working experience with Primavera P6, MS Project, and other Earned Value and PMIS tools such as Power BI 
• Demonstrated experience working within a multi-disciplinary construction project environment 
• Thorough knowledge of Risk and Cost Management 
• Advanced skills in MS Office especially Excel 
• Sound understanding of contract structures including Design Build and Design Build Finance 
• Proficient in the use of software applications or systems relevant to the work (i.e. spreadsheets, word processing, Outlook, etc.) 
• Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership
• Keen eye for detail and adept problem-solving abilities
• Excellent reading and language comprehension 
• Exceptional people skills and ability to communicate effectively with various levels of stakeholders 
• Tailor technical information for different audiences through presentations, reports, and other means independently 
• Must have demonstrated experience relaying and receiving information (written and verbal) in a demanding multidisciplinary project environment 
• Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment

Comtech Group Inc. is committed to providing accessible employment practices that comply with local legislative requirements. If you require accommodation during any stage of the recruitment process, please notify the People and Culture Team by emailing – career@teamcomtech.com

Comtech Group offers our employees a competitive compensation package with comprehensive employee benefits, and an inclusive environment that fosters teamwork & entrepreneurial spirit. Comtech Group is an equal opportunity employer. Why choose a career with Comtech?

From working on challenging, world-class projects to professional development support and high-quality standards, there are many reasons to join Team Comtech.

Notice to Third-Party Recruiters, Recruitment Agencies and Staffing Agencies

Notice to Third-Party Recruiters, Recruitment Agencies and Staffing Agencies

Use of Third Parties
We thank you for your interest in supporting our continued growth. Comtech Group works with third-party recruitment agencies from time to time to supplement our in-house talent acquisition efforts. We recognize that our partnership with third-party recruitment agencies is instrumental to our continued success in attracting top-tiered applicants. Due to this, we work with a select list of third-party recruiters who are considered our strategic partners and understand our company culture, core values, and industry.

Becoming a Strategic Partner
If your agency would like to be considered as a recruiting vendor, please contact our Director, Project Resourcing, via email and include information about your firm as well as a primary point of contact.

Unsolicited Resumes
Third-party vendors must have a vendor agreement fully signed and executed by the Director, Project Resourcing in order to submit or receive payment for any resumes, candidate profiles, or placements with Comtech Group. The agreement must be dated no later than one year prior to the date of resume submission. Verbal commitments from any member of the Comtech team are not considered binding. In the event of a third-party recruiter or agency submitting an unsolicited resume or candidate to any member of the Comtech team, without having a signed agreement, Comtech reserves the right to pursue and hire such candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes sent to Comtech will be considered the property of Comtech Group. #J-18808-Ljbffr

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