Chief of Staff

2 weeks ago

Ottawa ON, Canada Hays Full time

Hays Specialist Recruitment has partnered with a public sector located in Ottawa, ON. We are looking to hire a Bilingual Strategic Coordination Officer to join their team on a contract basis of 12 months, which has the possibility of permanent. This candidate will be working from their Downtown Ottawa Office on a hybrid basis.


Maintains, manages and coordinates activities for the President and CEO:
Maintains and monitors an issue log for the Directorate and Executive Committee members in order to track the identification and resolution of issues related to Directorate and Executive Committee initiatives.
Sources and manages a wide range of information and briefing material related to high profile meetings and consultations, researches and prepares information packages, and organizes and plans pre-briefing meetings and sessions with senior management, as required.
Supports the Directorate as needed to provide comments for corporate reporting.
Supports the President and CEO in the development of responses to external inquiries by researching, gathering, integrating, organizing and compiling relevant reports, analyses and information from various internal and external sources, including tracking high profile reports developed by the Museum.
Plan, manage and undertake complex, multi-dimensional strategic analyses and studies to develop evidence-based advice and/or policy positions and/or strategic direction, as assigned, on behalf of the President and CEO and Executive Committee.
Assess for the President and CEO the implications of proposed changes to CMN policy and programming on internal operations and external stakeholders.
Anticipate, monitor and analyze current and emerging issues that will impact the Directorate or the Museum, and develop/present briefings and reports to provide expert advice, policy options and approaches to senior management, as assigned, with accompanying rationale/justifications to support recommendations.
Develop and enhance client/stakeholder networks to catalyze discussion on issues, facilitate the exchange of ideas, keep abreast of issues, integrate information and assess the significance and implications of policy positions, strategies and proposals.
Collaborate with government departments and agencies, other museums or Crown Corporations, as assigned, to clarify and influence policies and activities as well as identify opportunities for collaboration and/or alignment, when appropriate. Participate in relevant community, provincial, national and international working groups, as assigned, to represent and articulate the CMN’s policy positions; coordinate and leverage multiple efforts and collaborate on the formulation of a broader strategic policy direction.
Work collaboratively with and help support other staff throughout the organization on relevant matters; Aid in the planning, preparation, tracking and follow up actions of Committees meetings agenda items on behalf of the President and CEO, as assigned.
Aids in the planning, coordination, organization of presentations, briefing notes and supporting documents for internal meetings, as assigned (i.e. Maintains accurate corporate records and files for the President’s office, as assigned, and applies rules pertaining to retention and disposition.
Aid the President and CEO in the development of the Corporate Plan, Corporate Plan Summary and Annual Report, as assigned, to ensure their timely completion.
Leads, as required, projects on behalf of the President and CEO, including defining objectives, establishing parameters of the projects, and planning, monitoring and reporting on the outcomes.
Performs other duties or projects as requested by the President and CEO

Maintains and monitors an issue log for the branch in order to track the identification and resolution of issues related to Directorate and Executive Committee initiatives.
Researches and manages a wide range of information and briefing material related to high profile meetings and consultations, prepares information packages, and organizes and plans pre-briefing meetings and sessions with senior management, as required.
Supports the Directorate to provide comments for corporate reporting.
Supports the President and CEO in the development of responses to external inquiries by researching gathering, integrating, organizing and compiling relevant reports, analyses and information from various internal and external sources, including tracking high profile reports developed by the Museum.
Aid in the planning, preparation, tracking and follow up actions of Committees meetings agenda items on behalf of the President and CEO, as assigned.
The successful candidate will be required to be in office when required. The role is mostly remote.

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