Creative Studio Coordinator

WHO WE ARE

Harding Display Corp (HDC) is one of Canada's pre-eminent point-of-sale and in-store marketing solution providers. Located in Scarborough, Ontario, we are a family-owned company and have proudly been servicing clients in Canada and the U.S. since 1927 (that’s over 95 years).

Our customers – who include Coca Cola, Lindt, Keurig, McDonalds, and Labatt to name a few – choose us because of our best-in-class customer-focused approach and innovative designs of temporary and permanent displays. More importantly, though, we are backed by a strong team of dedicated, diverse employees in all segments of our business including graphic and structural design, production, manufacturing, logistics, sales, accounting, and human resources.

WHY WORK WITH US?

Our business continues to evolve and we are looking for top talent to join our team and fuel our continuous growth. At HDC, we believe in People First , where everyone is welcome, and everyone knows you by name – you are never just a number We acknowledge that Powerful Communication is our oxygen, and that we can’t live without it. Our Growth Mindset encourages us to be open to learning and adaptable to new ways of doing things. We are leaders in our industry, and our expertise allows us to Innovate Forward , bringing the best and brightest products and services to our clients. We relentlessly seek Continuous Improvements, looking for opportunities to work smarter, not harder.

We offer:

• Competitive pay + bonus opportunity
• Paid vacation and sick/personal days
• Health and dental benefits
• Employee and family assistance program
• Short and long-term disability
• Life insurance and AD&D
• Exciting, challenging work
• A fun, collaborative work environment with a group of seriously talented individuals

Are you ready to join our growing team and become a member of the Harding family? If so, read on

WHO WE ARE LOOKING FOR

Reporting to the Studio Director, the Creative Studio Coordinator is responsible for overseeing creative project workflows and resourcing. This role supports a team of in-house creatives who plan, conceptualize, and develop assets and materials for a broad range of international clients. The incumbent will provide support for the Design team across various projects, ensuring the effective flow of project communication between all departments and maintaining project timelines.

This role is a hybrid role working 3 days in our Scarborough office, however, to begin, you will work 5 days in the office during the onboarding and probationary period as this is where the most learning occurs.

WHAT YOU WILL DO

People:

• Work collaboratively and professionally with internal teams to ensure project success.
• Communicate effectively and efficiently with internal teams to comprehend and clarify customer or project requirements.
• Keep project stakeholders updated on key project milestones, issues, and challenges.
• Effectively negotiate solutions surrounding project issues and challenges.
• Build trust, confidence, and the credibility of the creative department.

Operational Excellence:

• Review design requests to ensure accuracy and verifies design request due dates.
• Enter design deliverable requests into the system for project execution and control.
• Assign and schedule design deliverables with team members to meet required due dates.
• Manage the Creative team project and traffic management platform (Monday.com), overseeing creative workflow management, planning, scheduling, and prioritizing work with Account Managers.
• Monitor jobs in the studio, resolving issues, and keeping projects on track using Monday.com.
• Ensure all necessary information is collected for jobs entering the studio.
• Create and organize project files on the server, ensuring they are complete and accurate.

Leadership & Growth:

• Ensure team compliance with design request processes and related procedures.
• Obtain a thorough understanding of project scope to effectively schedule deliverables and required designers.
• Identify and communicate issues with estimated project times and execution overages that impact deadlines.
• Proactively monitor current and upcoming workload, communicating issues to the Studio Director.
• Attend customer briefings and brainstorming sessions when opportunities arise.

Financial:

• Control project scope changes to maintain project budgets and elevates issues to internal teams when necessary.
• Adhere to company standard operating procedures and policies, utilizing company tools and resources.

Other Duties:

• Assist with other duties as assigned from time to time.

WHAT YOU WILL NEED TO SUCCEED

Technical Skills and Knowledge:

• 3-5 years of experience in project management for a creative studio.
• College/University Degree in Advertising, Design, Graphic Design, or Project Management.
• Demonstrable experience with project/traffic management software and tools for creative workflows
• POP display experience an asset.
• Experience with Monday.com an asset.
• Understanding of creative and production processes, particularly in graphic design, 3D modeling, and structural design in corrugate and permanent substrates.
• Experience in delivering high-profile and multi-channel creative assets.
• Advanced knowledge of project management software and Excel.
• Experience in capacity and resource planning, as well as agency and freelance procurement and management.

Behaviours and Competencies:

• Highly organized, detail-oriented, and analytical with the ability to assimilate and apply insights for decision-making.
• Confident communicator capable of balancing a range of views and stakeholders, influencing where required.
• Proactive and comfortable in a fast-paced, collaborative environment, able to take initiative and ask the right questions.
• Committed to continual improvement, capable of simplifying complex information and finding pragmatic or innovative solutions.
• Demonstrates behaviors and actions aligned with Harding Display's values and compliance with all company policies and procedures.

If this sounds like you, please do not hesitate to apply. We look forward to reviewing your application

At Harding Display, we want people to love their work and show respect and empathy to all. We are committed to building a diverse workforce representative of the communities we serve and encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. If you require accommodation at any point through the hiring process, please contact the People & Talent Department at careers@hardingdisplay.com using the subject line: Accommodation Request.

We thank all applicants for their interest in employment with Harding Display, however, only those selected for an interview will be contacted.