Office Manager

1 month ago

Canada CJPME Full time

CJPME is looking for highly motivated individual who is passionate about CJPME’s human rights mission and who wants to play a major role in the growth and influence of CJPME.

CJPME is a not-for-profit organization whose mission is to empower Canadians of all backgrounds to promote justice, development and peace in the Middle East, and here at home in Canada. CJPME is a national, independent, non-partisan Canadian organization at the forefront of promoting human rights and justice for all peoples in the Middle East, and Canadians of Middle East origin. 

CJPME is a small organization requiring a dedicated individual who can help organize many of the administrative processes of the organization. Candidates who are multi-lingual provide an extra benefit, as CJPME’s customers speak English, French and often Arabic. The qualified individual will report to CJPME’s President.

Canadians for Justice and Peace in the Middle East

Location:

Status:

Part-time (or full-time)

Job Category:

Joint professional and administrative position

Title

Office manager

3 to 5 years

Experienced

University degree helpful, but not required. Need skills in admin, organization, gov’t compliance, accounting, bookkeeping, customer relations, & data management

Aligned with industry norms and years of experience

Non-profit sector

Schedule:

Daytime hours (9 a.m. to 5 p.m.)

Job Description:

  • Organize and administer the organization’s core processes
    • Handle administrative inquiries and requests
    • Organize tasks and activities around the office
    • Manage contact/donor information in organization database
    • Manage one-on-one communications with contacts/donors
    • Manage organization’s general email account (info@cjpme.org)
    • Help carry out organizational mailings and related tasks (data preparation, letters, mail merges)
    • Manage purchases of required office supplies
    • Oversee office assets
    • Help create an office environment which is motivating and efficient
  • Perform financial administration, with support and guidance from accountant and president
    • Perform day-to-day bookkeeping
    • Manage payroll activities
    • Administer automated donation processes (etransfer, void cheque, Canada Helps, etc.)
    • Manage donation “thank you” processes
    • Make payments (e.g. pay bills, write cheques, process expense reports, etc.)
    • Prepare deposits
    • Support organizational fundraising efforts
    • Help prepare financial reports
    • Help prepare organizational tax and related reporting requirements
    • Help make applications for non-profit exemptions (e.g. for software, etc.)
  • Support organizational compliance, licensing and applications
    • Help fulfill government compliance activities, including activities related to:
      • Corporations Canada and Entreprises de Québec
      • Canada Revenue Agency, Revenu Québec
      • Payroll-related compliance, e.g. CNESST, CSST, etc.
    • Help fulfill other compliance activities, including activities related to:
      • Bank and credit cards
      • Other financial
    • Manage licensing of organizational products and services (e.g. telephone, Internet, eCommerce tools, media monitoring tools, podcast platforms, etc.)
    • Help make applications for government programs and related opportunities
  • Help maintain organization’s Internet presence and communications
    • Help make updates to organization’s Website
    • Help manage content on organization’s Website
    • Help organize and format mass email communications.
    • Perform communications and follow-up with Board members
    • Manage general communications with MPs and other policy contacts
    • Perform follow-up with allied organizations, MPs, vendors, customers, etc.
  • Assist with the organisation and hosting of CJPME’s events and speaking tours
    • Help coordinate the room booking, ticket processing, local team management, etc.
    • Participate in local Montreal-area organizational initiatives
    • Help coordinate volunteers at CJPME’s events and parliamentary delegations
  • Coordinate with CJPME volunteers and interns
    • Serve as initial point of contact for volunteers
    • Reach out to volunteers and coordinate volunteer-day activities
    • Perform administration for intern program
  • Help format multi-lingual documents (English/French)
    • Review automated translations to French, and make fixes according to organizational guide
    • Help prepare multi-lingual documents.

Qualifications :

The ideal candidate would have the following qualifications:

  • Required:
    • Solid, hands-on, office experience
    • Excellent customer relations skills, in-person and over the phone
    • Organized with a high degree of attention to details.
    • High integrity. Humble: not afraid to ask questions
    • Strong organizing abilities
    • Strong written and oral communication skills
    • Ability to interface and engage with diverse volunteer and donor groups
    • Strong experience with all Microsoft Office products (Word, Excel, PowerPoint, etc.)
  • Helpful, but not required:
    • University or post-secondary education
    • Language skills in French
    • Language skills in Arabic
    • Experience with Sage 50 (formerly Simply Accounting)

Application Procedure:

Interested applicants can email their resumes/CVs with a cover letter to thomas.woodley@cjpme.org

NOTE: No phone calls please. Candidates selected for interviews will be contacted. Thank you.

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