Operations/Fleet Administrator

4 weeks ago

Vaughan ON, Canada Forest Contractors Ltd Full time

Operations Administrator

Awarded one of Canada’s Best Managed companies, The Forest Group is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.

We are currently looking for a full time (Contract) Operations Administrator to join our growing team

As an Operations Administrator, you will be responsible for:

· Support with tracking and reviewing field logs and other important data & reports.

· Preparing/creating folders for all new equipment and vehicles as they come in (administration, organizing).

· Order 407 devices for all new vehicles.

· Managing, retrieving and tracking documentation for insurance claims

· Manage GPS devices for company assets (ensure serial numbers are on B2W and assigned to assets, ensure they are working, and reporting properly

· Preparation of regularly scheduled reports.

· Print, analyze and assess fuel reports for all forest vehicles

· Edit reports for grammar, spelling, punctuation and errors, copy, scan and store documents

· Submit timely reports and prepare quotations/proposals as assigned

· Manage phone calls, sorting and distributing communications in a timely manner (e-mail, letters, packages etc.)

· Perform receptionist duties when needed and assist colleagues whenever necessary

· Assisting the fleet manager with various administrative duties.

· Manage Forest’s assets through the use of asset tiger.

· Identifying cost saving opportunities based on utilization, fuel consumption, oil analysis, telematics data and other information.

· Creating, maintaining and reviewing budgets with the Director of Operations.

· Ensuring the licensing, registration and insurance of all vehicles are up-to-date and correct.

· Maintaining equipment files according to National Safety Code (NSC), including Commercial Motor Vehicle Records (CVOR), Commercial Vehicle Inspection Records (CVIR) and repairs.

· Working with members of Operations, Project Management, Mechanics, Service Technicians and Safety to ensure the efficient operation and maintenance of all Forest Contractors Ltd. construction vehicles and equipment, including heavy duty trucks, heavy duty equipment, winter maintenance equipment and all other Forest Contractors Ltd. assets.

· Working with field staff on completion and submission of required operational documentation.

· Other duties assigned by the Director of Operations.

Qualified candidates will possess:

  • 1+ years of Office Administration Experience
  • Familiarity with GPS softwares.
  • Experience with Microsoft Office (Excel, Word etc.).
  • Experience with construction management softwares.
  • Effective communication skills.
  • Excellent time management skills.
  • Effective problem-solving skills.
  • Strong organizational skills and high attention to detail.
  • Ability to multitask and prioritise various tasks.

Why join The Forest Group?

  • We offer a competitive salary with the potential for a performance-based bonus.
  • We provide a competitive benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc.).
  • We offer a registered retirement savings plan (RRSP) with employer matching.
  • Opportunity for significant career development due to continual growth.
  • A strong company culture and work life balance.

The Forest Group is an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.

Only candidates authorized to work in the province and country where this position is located will be considered.

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