Project Management Coordinator

3 weeks ago

Vancouver BC, Canada Simon Fraser University Full time

ABOUT THE SSH Consortium (SSH-C) The SSH-C has been funded to support Canada’s Biomanufacturing and Life Sciences Strategy, to strengthen Canada’s readiness for future pandemics or other health emergencies. The Consortium is one of four projects funded under Canada’s Immuno-Engineering and Biomanufacturing Hub (CIEBH), one of five hubs funded by the Government of Canada, with the mission to harness research and training excellence of multidisciplinary, multisectoral partners to increase Canadian capacity to translate scientific discoveries into patient-ready treatments at rapid speed. The SSH Consortium, as a key component of the CIEBH, will bring together leading social scientists from across Canada and globally to better understand and support confidence in, and equitable access to, vaccines and other immune-based innovations.

The Project Manager (PM) provides leadership to the operations, knowledge mobilization, and engagement activities for the 4-year SSH Consortium, focused on staffing, program management, office and site management activities and preparation of key reports. Under the leadership of the SSH Consortium’s Co-Directors, the Program Manager will be responsible for financial management and reporting of a large-scale multi-year budget, in adherence with funding and ethics requirements. The PM assists the project leads in the administration of subcontracts with Consortium members, collaborators and partners, guidance and coordination of ethics approvals, and assesses variances from the project plans, budgets, and schedules. The PM manages the project budget, oversees the establishment and functioning of the research centre facilities, develops performance measurement indicators, and leads reporting to the CIEBH and funder. The PM is responsible for developing and implementing strategy and for providing operational leadership related to staffing, project management and office management activities. 

Overseeing the administration and delivery of programs/services, including negotiating of venues, services, and contractors to ensure program expectations and financial considerations are clear.
Liaising with SFU's Faculty of Health Sciences and VPR Office to manage matching or in-kind contributions and space allocations.
Designing and managing the accounting framework, and developing and implementing the long-term financial plan in consultation with the Co-Directors.
Managing financial administration (including general bookkeeping, AR/AP, budget variance tracking and reporting, expense processing, etc. Preparing and managing the operating budget in consultation with the Co-Directors; Designing, developing and maintaining the digital architecture with other staff.
Managing and overseeing policies and processes related to organizational governance, staffing, risk mitigation, expenses, conflict resolution, etc., Acting as the key liaison with SFU Finance to establish and revise financial policies and procedures, ensuring that all financial documentation, tracking of expenses and budgeting is accurate, up-to-date and in compliance with University and CIEBH policies as well as SSHRC grant policies.

Supports the development and implementation of the SSH Consortium’s overall strategy by:
Working closely with the Co-Directors to develop a strategic business plan for operations and resources, including budget management and organizational integration.
Developing potential collaborations with the leads of funded projects of the four other Hubs.
Managing the administration of support for our research partners, including the Canadian Association of Science Centres, The Conversation Canada, and others.

Managing cross-program integration, scheduling, metrics tracking, and reporting.
Collaborating with program delivery staff and researchers on project plans, deliverables and timelines.
Plays a key role in building the SSH Consortium by:
Leading staffing activities including recruitment, training, professional development, performance evaluation and leading HR processes for hiring of staff and research assistants.
Developing the framework for training programs, and coordinating team building events.
Building and managing systems for collecting qualitative and quantitative data on outputs (ie number of publications, media appearances, participants, etc.) Facilitating the collection of appropriate data from program managers, researchers and other staff; Leading the development of financial and non-financial metrics for inclusion on program and annual reports to internal/external stakeholders, including funders and various university partners and administrators.

Manages stakeholder relationships and external relations/community engagement activities by:
Maintaining interdisciplinary and multi-sector partnerships within the SFU community and external agencies including the Advisory Committee, government, industry, community groups and research institutions and partners.
Develops, formulates and implements community-engaged activities that are consistent with the overall strategic vision, provides direction for communications, engagement and recruitment activities by:
Overseeing the planning, scheduling, resource allocation and other administrative procedures required for project implementation including: project milestones, key deadlines, and university approvals if needed.
Identifying target audiences through research and consultation with project partners and leaders.
Preparing annual reports and other reporting to the Co-Directors and the wider community.

Supervises staff by providing guidance and mentorship, ensuring appropriateness and currency of job responsibilities, recruitment and hiring for temporary staff, hiring staff, providing or directing the provision of training, evaluating performance, approving leaves of absence, and responding to grievances.

A bachelor’s degree in a cognate field is a minimum requirement, with a master’s degree preferred, and at least three years of related experience in the management of large research projects in a university, non-profit, foundation, or government setting. A Project Management Certification is strongly preferred, or an equivalent combination of education, training and experience:
Excellent organizational and strategic and project management skills.
Strong ability to supervise and manage multidisciplinary staff.
Budget planning and financial management skills.
Please use the subject line: “Application for SSH-C Project Manager.” Note: There are two other positions currently in recruitment for this project.

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