Corporate Officer

3 weeks ago

Vancouver BC, Canada City of Coquitlam Full time

Corporate Officer (City Clerk)
Regular Full-time


One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. The City of Coquitlam has an exciting opportunity for a strategic leader to join the Deputy City Manager’s senior leadership team as the City’s next Corporate Officer. In this position, you will take the lead in ensuring the effective and efficient delivery of the City’s political administration and governance processes, including overseeing the recording, preservation, tracking and audit of Council and Committee meeting agendas, minutes, associated documents and corporate records.


The Corporate Officer has two direct reports: the Legislative Services Manager and the Information, Privacy and Administrative Services Manager. Through these teams, the Corporate Officer has oversight of the City’s legislative staff, executive support to Mayor and Council, the City’s information and records management team that includes the City Archives program and the City’s obligations under the Freedom of Information and Protection of Privacy Act (FOIPPA), as well as management of the electronic document management system. As the leader of these teams, the incumbent is responsible for fostering a collaborative and inclusive work culture and applying appropriate performance management and succession planning processes within a unionized environment. The Corporate Officer will also work closely with the Director Intergovernmental Relations and External Partnerships and other members of the City’s senior management team.


The successful incumbent will understand the importance of building and maintaining collaborative and supportive relationships in a multi-stakeholder environment. These attributes will be complemented by considerable independent leadership, strong political acumen and excellent judgement.
Degree in Business Administration, Public Administration, Public Policy, Law or a related field.
~7-10 years of progressive experience in a comparable role at a senior management level.
~ Extensive experience in a progressive and diversified medium - to large-sized local government.
~ Thorough understanding of the statutory requirements, administrative and procedural functions of a local government including, but not limited to, the provisions contained within the Community Charter, Local Government Act, the FOIPPA Act, Robert’s Rules of Order, agenda management, minute taking, and the provision of general advice on meeting procedures, as well as the development and adoption of municipal bylaw, policies and procedures.
Excellent interpersonal skills to support multiple parties at the Council and executive level and to provide strategic advice on critical issues that have significant community impacts.
Track record of success in promoting and maintaining a work environment which fosters and rewards teamwork, initiative, accountability, diversity and innovation.
As this position is responsible for civic elections, experience leading or knowledge of the local government election process is desirable.
Demonstrated ability to work in the digital environment, including working with e-agenda and electronic records management systems.
Experience within a public sector or municipal environment would be considered an asset.

You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. This position is based in Coquitlam with some flexible, hybrid work options available. The City offers an attractive vacation and extended benefits package, including the ability to contribute to the Municipal Pension Plan.
To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit for more information.


Please apply online at by 11:55 pm on May 8, 2024.

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