Administrative Coordinator

Goh Ballet Academy is one of Canada’s pre-eminent ballet training institutions, internationally recognized for excellence since 1978. Under the direction of Chan Hon Goh, former Principal Dancer of The National Ballet of Canada, we are driven by our people and our mission: to bring transformative dance experiences to wide audiences, support world-class artistic talent, and empower our team and partners to reach their full potential. General Overview We are seeking a full-time Administrative Coordinator to support the Vancouver Academy. This role involves managing multiple responsibilities, using a variety of software tools, maintaining records, and supporting organizational strategies. The ideal candidate will provide strong administrative, organizational, and information-management support. If you meet most of the essential criteria, we encourage you to apply. Transferable skills from other industries are welcome. Candidate Profile You are dynamic, organized, detail-oriented, and self-motivated. You thrive in a fast-paced environment and can independently support high-level executives. You bring thoughtful, trustworthy, adaptable energy to your work and are committed to helping Goh Ballet advance its mission. Qualifications Post-secondary degree in a related field (business administration, arts administration, communications), or equivalent experience. 3+ years of experience in a similar support role. Excellent verbal and written communication skills. Strong ability to manage priorities and deadlines in a fast-paced environment. Comfortable with technology: Microsoft Office 365, G-Suite; Canva or Adobe Creative Suite is an asset. Creative, solutions-focused thinker who seeks answers proactively. Flexible, adaptable, and attentive to detail. Strong customer-service mindset and ability to deliver high-quality work. Excellent presentation skills. Proven ability to prioritize, multitask, and manage competing deadlines. Desire to grow with Goh Ballet and take on increasing responsibility across diverse functions. Key Responsibilities Project & Administrative Support Provide full administrative services, including communication with parents and adult students, registrations, invoicing, word processing, travel arrangements, confidential filing, and handling written/phone correspondence. Research, route, and draft correspondence; prepare documents; collect and analyze information; initiate communications. Maintain strong organizational and time-management systems and assist with process improvements. Prepare budgets; reconcile and track income/expenses. Support administrative team tasks such as data entry, registrations, invoicing, and tracking. Assist with special tasks as delegated by the Directors, such as: Annual recruitment and retention initiatives Events, presentations, and productions E-blast and monthly e-news communications Support the wardrobe department by bridging artistic and administrative needs related to productions and events. Manage special projects (e.g., examination entries, third-party communications) and coordinate across departments and external organizations. Operations & Facilities Management Oversee facility cleaning, hygiene, safety, and maintenance; maintain asset tracking. Ensure meeting rooms are booked and prepared with required equipment and refreshments. Assist with IT infrastructure: hardware, software, security, connectivity, troubleshooting, and maintenance. Manage relationships with vendors. Salary & Benefits Salary: $50,000+ (dependent on experience) Paid vacation, wellness package, sick days, and time-in-lieu Start Date: Immediate How to Apply Please submit your resume/CV and a cover letter describing why you are the right fit for this role, including your salary expectations. Subject Line: Application for Administrative Coordinator We thank all applicants for their interest. Only those selected for interviews will be contacted. If you require accommodation during the application process due to disability, we are committed to supporting your participation and ensuring equal consideration for all candidates. Equity Statement Goh Ballet is committed to employment equity and to eliminating discrimination in all employment practices. We strongly encourage applications from individuals who identify as LGBTQ2+, First Nations, Inuit & Métis, people of colour, and people with disabilities. The position will remain open until filled.