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Field Document Control Specialist
2 months ago
High Level Description: The ideal candidate should possess expertise in Gas, Liquids, and Power projects , demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential. In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.
This position encompasses a diverse array of Document Control and Records Turnover services throughout the project lifecycle. Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. In addition, the role involves providing specialized and technical support and leadership to the project teams by:
• Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam , etc.) to facilitate effective project management.
Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
• A minimum of five (5) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
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