Production Lead
2 weeks ago
About Debut-We are Scientists. Artists. Technologists. Analytic thinkers. Dreamers, and Problem Solvers. We are a multi-disciplinary team dedicated to ongoing research and exploring new frontiers at the intersection of science and experience design.For over 20 years, Debut has been in the business of building connections. Closing the gap between companies and their audiences by engineering experiences based on the highest caliber of behavioral and cognitive neuroscience research. We call this process Neuroscaping, and it is the engine behind every experience we create. Job Overview-The Production Lead is responsible for overall management of the production team. Oversees the execution of corporate events, communication elements; and is accountable for the overall financial management and resourcing of programs.This position maintains and oversees existing client relationships and contributes to the development and growth of new business.Responsibilities-Client Management:Serves as lead of Production department by managing and overseeing production of key accounts. Steps into C-suite conversations when necessary to show leadership for production related mattersSupports account and relationship management for existing clientsAttends key client meetings as requestedFrom time to time will be expected to act in a Producer capacity on select programs and projectsContributes to business development by growing existing business and attracting and cultivating new business. Participates in overall strategy around new business and existing businessTeam Management and Leadership:Assigns internal or freelance production teams to projectResponsible for growing resource pool, vetting and hiring (securing for job/negotiating rates/agreeing on budgeted hours) of freelance staff for production teams. Manages team once in placeSupporting Director of Finance and GM with paperwork related to freelance hiresEstablishes and assigns production workGuides and supports staff in their daily activitiesProviding guidance with respect to production training and career development for internal staffCreates a positive working environment that has open communication, trust, and respectProduction:Ensures Debut’s creative and production standards are maintained across all programs and throughout each project cycle along with key creative teamWorks collaboratively with assigned team, weighs into various production elements, including but not limited to, video and digital media (technical and stage design experience is an asset)Create and oversees critical paths and ensures schedules are adhered to and deliverables are managed within timelines. Proactively communicate with Associate Producer & Account lead where applicable.Provides onsite live production support and onsite management as required in an oversight role.Responsible for onboarding new production or freelance staff in partnership with Director of Finance and GMLead and initiate best practices for versioning control, naming convention, organizing, and archiving production filesProjects Budgets Management:Responsible for overall financial health of events, conferences and communication programs including creation, review, and oversight of all production budgets to ensure Debut’s margins are maintainedDeliver programs on budget along with assigned teamWork with Accounting to ensure programs are invoiced on a timely basisConducts review of financial reconciliation for each program on a weekly basisResponsible for ensuring that final project reconciliations are finalized within 45 days of program completionEnsure team completes timesheets on a weekly basisIdentify and implement efficiencies related to production processStrategic Planning:Actively contributes to Debut’s strategic planning activitiesWorking Conditions-Periodic travel based on business requirementsRemote work flexibility within CanadaAs this position is in development with respect to company growth, the position description may be modified as the overall operational aspects of the company change and evolve over time.Elements Required to be Successful in this Role-Leadership skills: visibility, leading teams collaboratively, fostering a respectful and positive working environmentSupervisory/management skills, including effective delegationAction orientation: proactively resolves problems and demonstrates initiativeBuilding effective working relationships with internal and external staff as well as clientsEffective communication with all levels of leadership and staffAdvanced knowledge of MS ExcelFlexibility and adaptabilityNegotiation skillsSuperior Organizational and Time Management SkillsSound financial management of events, conferences, and communication programsStrategic perspective - Work collaboratively with Production and Strategy teams to generate ideas and strategic creative solutionsPragmatism -Make recommendations that are feasible within client budget and timelineTime Management -Balances a myriad of tasks; prioritizes duties to meet project milestones/deadlinesProblem Solving -Able to break down a situation into smaller pieces to identify and solve key issues. Use logic and analytical methods to arrive at a realistic solutionClient Management Skills -Able to convey authority, warmth, and professionalism in client interactionsBusiness Savvy - Understand basic business concepts like business plans, reporting structures, etc, for the purpose of Art Direction and visualization of corporate communicationsQualifications-5+ years of agency experience in a similar role in corporate events industryContent/video production experienceStrong interpersonal skills demonstrated through the effective collaboration and management of internal and external staffUnderstanding of onsite and virtual event and video execution standards and how specific production deliverables feed into the broader contextProactive in soliciting and incorporating direction and feedback into projects
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