Document Controls Specialist IV
Found in: Appcast CA C2 Glassdoor - 1 week ago
Job Description:
Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB. This is a 1-year contract with the possibility of extension.
The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential. In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.
Knowledge, Skills & Abilities:
• Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
• A minimum of seven (7) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
• Exceptional analytical, interpretive, organizational, and problem-solving skills.
• Capacity to handle a high workload, tight timelines, and high-impact activities.
• Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
• Outstanding communication skills, both written and oral.
• Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
• Possesses a keen attention to detail.
Specific Accountabilities:
This position encompasses a diverse array of Document Control and Records Turnover services throughout the project lifecycle. Key responsibilities include:
• Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
• Demonstrating proficiency in MTR, NDE, hydrotest, and construction records turnover requirements, with the ability to validate equipment tag data to ensure alignment with vendor and commissioning records.
• Compiling project turnover documentation in accordance with Business Unit specifications, utilizing tools such as Adobe Acrobat and Bluebeam.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
• Assisting in the continuous improvement and development of data management standards, practices, and protocols.
In addition, the role involves providing specialized and technical support and leadership to the project teams by:
• Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
• Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.
-
Document Controls Specialist IV
1 week ago
Calgary, Canada Airswift Full timeJob Description: Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB . This is a 1-year contract with the possibility of extension. The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the...
-
Document Controls Specialist IV
1 week ago
Calgary, Canada Airswift Full timeJob Description: Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB . This is a 1-year contract with the possibility of extension. The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the...
-
Document Controls Specialist IV
1 week ago
Calgary, Canada Airswift Full timeJob Description: Airswift is seeking aDocument Controls Specialist IVto work with one of our major clients in the Oil & Gas industry inCalgary, AB . This is a1-year contractwith the possibility of extension.The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and...
-
Document Controls Specialist IV
1 week ago
Calgary, Canada Airswift Full timeJob Description:Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB . This is a 1-year contract with the possibility of extension.The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the...
-
Document Controls Specialist IV
Found in: Talent CA 2A C2 - 2 weeks ago
Calgary, Canada Airswift Full timeJob Description:Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB. This is a 1-year contract with the possibility of extension. The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation...
-
Document Controls Specialist IV
Found in: Whatjobs CA C2 - 1 week ago
Calgary, Canada Airswift Full timeJob Description: Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB . This is a 1-year contract with the possibility of extension. The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the...
-
Document Controls Specialist IV
Found in: Adzuna CA C2 - 16 hours ago
Calgary, AB, D3J, CA Airswift Full timeJob Description:Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB . This is a 1-year contract with the possibility of extension.The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation...
-
Document Controls Specialist IV
Found in: Jooble CA O C2 - 7 days ago
Calgary, AB, Canada Airswift Full timeJob Description: Airswift is seeking a Document Controls Specialist IV to work with one of our major clients in the Oil & Gas industry in Calgary, AB . This is a 1-year contract with the possibility of extension. The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the...
-
Document Control Specialist IV
2 weeks ago
Calgary, Canada Airswift Full timeJob Description:The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information...
-
Document Control Specialist IV
2 weeks ago
Calgary, Canada Airswift Full timeJob Description:The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information...
-
Document Control Specialist IV
2 weeks ago
Calgary, Canada Airswift Full timeJob Description:The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information...
-
Document Control Specialist IV
Found in: Jooble CA O C2 - 2 weeks ago
Calgary, AB, Canada Airswift Full timeJob Description : The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and...
-
Document Control Specialist IV
2 weeks ago
Calgary, Canada Bluelime Technical Services Full timeDescription: Manages release and control of updates to project: instructions, specifications, drawings and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET...
-
Document Control Specialist IV
6 days ago
Calgary, Canada Bluelime Technical Services Full timeDescription: Manages release and control of updates to project: instructions, specifications, drawings and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET...
-
Document Control Specialist IV
2 weeks ago
Calgary, Canada Bluelime Technical Services Full timeDescription: Manages release and control of updates to project: instructions, specifications, drawings and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET...
-
Document Control Specialist IV
Found in: Jooble CA O C2 - 2 weeks ago
Calgary, AB, Canada Bluelime Technical Services Full timeDescription: Manages release and control of updates to project: instructions, specifications, drawings and other documentation. Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules. Responsible for manual and electronic archiving of documentation according to SET...
-
Administrative Support Iv
6 days ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: The AHS ID Specialist is responsible for working directly with clients, across the MH & A continuum of care, who require Alberta Personal Health Care or Alberta Identification Cards. The ID Specialist engages with multi-provincial and federal ministries, federal organizations, agencies and community resources, to confirm a client’s,...
-
Administrative Support IV
Found in: Talent CA C2 - 7 days ago
Calgary, Canada Alberta Health Services Full timeYour Opportunity: The AHS ID Specialist is responsible for working directly with clients, across the MH & A continuum of care, who require Alberta Personal Health Care or Alberta Identification Cards. The ID Specialist engages with multi-provincial and federal ministries, federal organizations, agencies and community resources, to confirm a client’s,...
-
Control Panel Specialist
5 days ago
Calgary, Canada CDN Controls Ltd Full time**Control Panel Specialist** **Overview**: Exile Automation, a division of CDN Controls, specializes in Control System Integration and Automation. We offer Control System Design, Manufacturing, and System Integration services concentrating on Industrial Automation, Communication, and Power Systems. We are a globally recognized business celebrated for our...
-
Project Controls Coordinator IV
2 weeks ago
Calgary, Canada Airswift Full timeAirswift is seeking a Project Controls Coordinator IV to work with one of our clients in the oil and gas industry in Calgary or Edmonton, AB on a 12-month contract.The Project Controls Coordinator IV works independently to monitor, control and report on the performance and cost-related aspects of projects, managed by the assigned project management teams....
