Senior Contract Administrator

2 days ago

Mississauga, Canada Mobilinx Full time

Reporting to the Contracts Manager, the Senior Contract Administrator shall be responsible for but not limited to the following

Role and General Responsibilities

  • Administers assigned subcontracts starting from contract negotiations and maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
  • Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
  • Ensure compliance with contract requirements
  • Working knowledge of insurance policies and administering claims that fall under the project insurance policy deductibles.
  • Implementation of Change Management procedures
  • Negotiation of Change Orders and change issues with Subcontractors
  • Ensure timely and accurate contractual correspondence
  • Pricing of change and delay issues
  • Identification and tracking of deliverables including bonds, reports and insurance certificates and insurance claims.
  • Identification and implementation of record keeping validating potential Changes
  • Maintenance of change management/issue logs and provision of summary reports
  • Maintaining excellent relationships with the subcontractors and public
  • Other responsibilities include but are not limited to:
  • Subcontractor Kickoff meetings
  • Regular subcontractor review meetings
  • Payment administration
  • Schedule monitoring
  • Monthly financial reporting
  • Recommend efficiency changes to contract administration
  • Subcontract Agreement closeout

Qualifications and Education Requirements

  • Bachelor’s degree in Engineering, Quantity Surveying, Business Administration or Finance required (Master’s degree preferred)
  • 10+ years of experience in contract administration or a related field like quantity surveying, accounting, finance or legal or education
  • Experience working with and managing contracts
  • Knowledge and understanding of the legal requirements involved in specific contracts
  • Relevant experience in managing and administering insurance claims
  • Ability to conduct telephone investigations, evaluate, negotiate and settle first and third-party commercial lines claims
  • Attention to detail and ability to notice errors
  • Working knowledge of accounting principles
  • Experience and knowledge of change management principles, methodologies, and tools
  • Ability to influence others and move toward a common vision or goal
  • Flexible and adaptable; able to work in ambiguous situations
  • Organized with a natural inclination for planning strategy and tactics
  • Acute business acumen and understanding of organizational issues and challenges
  • Familiarity with project management approaches, tools and phases of the project lifecycle
  • Experience with large-scale organizational change efforts
  • Effective communication and negotiation skills
  • Excellent oral and written English skills are essential
  • Commitment to ethical business conduct and trusted with sensitive information


Preferred Skills

  • Change management certification or designation desired
  • Strong awareness of construction and contract law (Experience with Canadian Construction Documents Committee (CCDC) forms of contract an asset)
  • Engineering background (civil, systems, MEP, track) preferred but not required
  • Significant major project experience dealing with change/claims management/dispute resolution issues
  • Being able to work in a team in Joint Venture environment
  • Dynamic highly motivated individual able to interact with construction teams

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