Receptionist

4 weeks ago


Ottawa, Canada Hays Full time

Your new company

Hays Specialist Recruitment has partnered with a non-profit in Ottawa, ON. We are looking for a Receptionist to join their team on a contract basis for 3 months with the potential for extension. This role follows a 5 days in-office working model.


Your new role

  • Present a positive and professional image of to all visitors, suppliers, inquiries, and other interactions.
  • Prepare simple written messages on behalf of various staff members and in response to general enquiries.
  • Incorporate hardcopy documentation into Laserfiche and create subsequent folders for filing. Transfer electronic holdings (drives) into Laserfiche.
  • Create workflows for the processing of daily correspondence, including Dropbox.
  • Assist in organizing meetings and events by making boardroom bookings and maintaining boardroom(s) after meetings.
  • Maintain office supply inventories by recording page counts of copiers, postage machines, and supply logs. Create a monthly report for the finance sector to assign appropriate costs for each respective sector.


What you'll need to succeed

  • Successful completion of secondary school or an acceptable combination of education and experience.
  • 1 year relevant administrative support experience and 1 year of direct work experience in a receptionist capacity.
  • Strong level of computer literacy with demonstrated skills and ability utilizing Microsoft Office (Word, PowerPoint, Excel, Outlook).
  • Strong interpersonal and communication skills, with the ability to interact effectively at all levels and with a variety of individuals.
  • Demonstrated organizational and time management skills with the ability to multi-task and set priorities.
  • Attention to detail and demonstrated ability to gather and collate large amounts of information.

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