District Secretary

3 weeks ago

Vernon, Canada School District #22 (Vernon) Full time
School District 22 is hiring for a District Secretary - Transportation. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent fulltime position, working 35 hours per week with annual vacation entitlement.

POSITION SUMMARY:

Under the supervision of the Manager of Transportation Services the incumbent is responsible for the operation of the Transportation Office. This includes performing a variety of administrative, clerical and receptionist duties, responding to inquiries as directed or as required and dispatching employees.

POSITION DUTIES AND RESPONSIBILITIES:

Prepares all materials related to written correspondence, reports, route sheets, meeting minutes, work orders and purchase orders.

Maintains a variety of files and records and receives and verifies invoices and the delivery of goods, and prepares budget documents.

Maintains transportation routing software, including registering riders and route updates.

Tracks requisitions, bills and invoices related to bus and rider charge-outs.

Prepares month-end Journal entries for work orders and for bills related to school trips.

Prepares driver advances for trips ensuring that there’s enough funds provided to cover all costs and then reconciles receipt of monies spent and returned.

Books hotel accommodation and ferry related charges as needed by drivers and students.

Assists with routing preparation and modification, dispatches drivers and arranges buses.

Handles emergency calls as and when required; ie: lost child, bus break down, etc.

Monitors radio as and when required.

Communicates with staff and others and responds to inquiries by the public.

Responds to angry or upset staff and others as and when required.

Receives, screens, and direct phone calls and mail as required.

Required Education and Experience:

Grade 12 plus six (6) months of a post-secondary Accounting, Office Administration, or Business Management certificate including basic accounting courses equivalent to Okanagan College BAC11 and BAC12

One (1) year recent successful experience in a school or district based secretarial position to gain broad office experience including the proven ability to operate the school district computer package and key boarding skills

Keyboarding 40 wpm.

Proven immediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software

Proven ability to operate the School District transportation computer package

Required Knowledge, Abilities and Skills:

Proven ability to communicate effectively, both orally and in writing, with students, employees, students and the public

Proven organizational skills

Proven ability to work independently and unsupervised and effectively troubleshoot and manage daily objectives and deadlines while maintaining confidentiality

Demonstrated ability to prioritize and problem solve in emergency situations

Incumbent needs to display the ability to be self-directed and self-motivated

WAGE : $28.99 per hour

SHIFT : 35 hours per week - permanent fulltime position

This is a union position, CUPE Local 5523 and the hourly rate of pay is set out above.

While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.

POSTING: #248

  • District Secretary

    1 week ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Title: District Secretary - TransportationWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). As a key member of our Transportation Office, you will be responsible for providing administrative support to our Manager of Transportation Services and ensuring the smooth operation of our...

  • District Secretary

    1 week ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Title: District Secretary - TransportationWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). As a key member of our Transportation Office, you will be responsible for providing administrative support to our Manager of Transportation Services and ensuring the smooth operation of our...

  • District Secretary

    3 days ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Title: District Secretary - TransportationWe are seeking a highly organized and detail-oriented District Secretary to join our Transportation team at School District #22 (Vernon).Job Summary:The successful candidate will be responsible for providing administrative support to the Transportation Office, including performing a variety of administrative,...

  • District Secretary

    2 days ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Title: District Secretary - TransportationWe are seeking a highly organized and detail-oriented District Secretary to join our Transportation team at School District #22 (Vernon).Job Summary:The successful candidate will be responsible for providing administrative support to the Transportation Office, including performing a variety of administrative,...

  • District Secretary

    20 hours ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Title: District Secretary - TransportationWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). As a key member of our administrative staff, you will provide critical support to our transportation department.Key Responsibilities:Provide administrative support to the transportation...

  • District Secretary

    23 hours ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Title: District Secretary - TransportationWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). As a key member of our administrative staff, you will provide critical support to our transportation department.Key Responsibilities:Provide administrative support to the transportation...

  • District Secretary

    2 weeks ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). The successful candidate will be responsible for providing administrative support to the Transportation Department, ensuring the smooth operation of our transportation services.Key ResponsibilitiesPrepare and maintain various...

  • District Secretary

    2 weeks ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). The successful candidate will be responsible for providing administrative support to the Transportation Department, ensuring the smooth operation of our transportation services.Key ResponsibilitiesPrepare and maintain various...

  • District Secretary

    2 weeks ago

    Vernon, Canada School District #22 (Vernon) Full time

    School District 22 is hiring for a District Secretary - Transportation. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent fulltime position, working 35 hours per week with annual vacation entitlement.POSITION SUMMARY: Under the supervision of

  • District Secretary

    4 months ago

    Vernon, Canada School District #22 (Vernon) Full time

    School District 22 is hiring for a District Secretary - Transportation. You must be a self-starter and have the ability to multi-task in a fast paced environment. The position is 35 hours per week, 12-month position. ***: Under the supervision of the Manager of Transportation Services the incumbent is responsible for the operation of the Transportation...

  • District Secretary

    3 weeks ago

    Vernon, Canada School District #22 (Vernon) Full time

    School District 22 is hiring for a District Secretary - Transportation. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent fulltime position, working 35 hours per week with annual vacation entitlement.POSITION SUMMARY: Under the supervision of the Manager of Transportation Services the incumbent is...

  • District Coordinator

    2 weeks ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). As a key member of our administrative staff, you will provide critical support to our transportation department.Key ResponsibilitiesProvide administrative support to the transportation department, including scheduling,...

  • District Coordinator

    2 weeks ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented District Secretary to join our team at School District #22 (Vernon). As a key member of our administrative staff, you will provide critical support to our transportation department.Key ResponsibilitiesProvide administrative support to the transportation department, including scheduling,...

  • Superintendent/ceo of School District No. 22

    3 months ago

    Vernon, Canada School District #22 (Vernon) Full time

    Education Leadership in the Okanagan Superintendent/CEO of School District 22 The Opportunity With the retirement of the incumbent, School District 22 (Vernon) is seeking an inclusive, visionary leader to join our vibrant community on the unceded ancestral territory of the Syilx Okanagan People. The work of a Superintendent presents a complex and exciting...

  • Clerical - Casual/on call

    4 months ago

    Vernon, Canada School District #22 (Vernon) Full time

    School District No. 22 (Vernon) is currently accepting applications for casual clerical staff.POSITION DUTIES AND RESPONSIBILITIES: Depending on the nature of the assignment the individual will be required to work as a Secretary, as a School Secretary, as a Library Clerk, or as a Receptionist.Provid

  • Clerical - Casual/on call

    4 months ago

    vernon, Canada School District #22 (Vernon) Full time

    School District No. 22 (Vernon) is currently accepting applications for casual clerical staff. POSITION DUTIES AND RESPONSIBILITIES: Depending on the nature of the assignment the individual will be required to work as a Secretary, as a School Secretary, as a Library Clerk, or as a Receptionist. Pr

  • Clerical Support Staff

    1 day ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Opportunity: Casual Clerical StaffSchool District No. 22 (Vernon) is currently seeking qualified individuals to fill casual clerical positions.Key Responsibilities:Work as a Secretary, School Secretary, Library Clerk, or Receptionist, depending on the assignment.Provide administrative support to various departments and teams.Perform a range of clerical...

  • Clerical Support Staff

    24 hours ago

    Vernon, British Columbia, Canada School District #22 (Vernon) Full time

    Job Opportunity: Casual Clerical StaffSchool District No. 22 (Vernon) is currently seeking qualified individuals to fill casual clerical positions.Key Responsibilities:Work as a Secretary, School Secretary, Library Clerk, or Receptionist, depending on the assignment.Provide administrative support to various departments and teams.Perform a range of clerical...

  • Clerical - Casual/on call

    3 months ago

    Vernon, Canada School District #22 (Vernon) Full time

    School District No. 22 (Vernon) is currently accepting applications for casual clerical staff.POSITION DUTIES AND RESPONSIBILITIES: Depending on the nature of the assignment the individual will be required to work as a Secretary, as a School Secretary, as a Library Clerk, or as a Receptionist.Provide general clerical duties - including entering data,...

  • Clerical - Casual/on call

    3 months ago

    Vernon, Canada School District #22 (Vernon) Full time

    School District No. 22 (Vernon) is currently accepting applications for casual clerical staff. POSITION DUTIES AND RESPONSIBILITIES: Depending on the nature of the assignment the individual will be required to work as a Secretary, as a School Secretary, as a Library Clerk, or as a Receptionist. Provide general clerical duties - including entering data,...