Facilities Manager

One Floral Group is a wholesale flower producer that provides tailored floral solutions to retail customers throughout North America and is one of the fastest growing producers of floral products. Our business has over five million square feet of growing and production space in more than six facilities in three different climate zones. We have the ability to grow and build a variety of products, including potted plants and planters, outdoor lawn and garden plants, and vegetable propagation in the best conditions.

The company is seeking to hire a Facilities Manager for our Leamington, Ontario facilities. Under direction of the CEO, oversee the operations within facilities. This includes the leadership and growth of staff, as well as driving One Floral vision to ensure that all areas have the support they require to remain competitive and profitable. The Facilities Manager motivates staff and proactively initiates change and improvement, through research and the analysis of departmental requirements. This position is very dynamic, implement process and prioritize activities constantly. It is expected that this position leads by example and be a hands-on.

Core competencies required:

• Bachelor’s Degree in Business, Agriculture or similar
• Minimum 10 years of experience in Greenhouse Operations, vegetable business preferable
• Demonstrated ability to effectively manage timelines to ensure delivery of objectives
• Demonstrated ability to lead and direct personnel, supervisors and administrative staff
• Demonstrated ability to effectively communicate ideas and actions to those at all levels of the organization
• Ability to adapt positively to a fast paced, challenging and constantly changing work environment
• Demonstrated skills in relationship building and influencing to achieve results
• Strong team player with self-discipline and motivation to work independently
• Strong organizational, planning and strategic execution skills
• Advanced MS Office and ERP Systems skills, experience with MS Navision would be an asset
• Experience in vegetable propagation or Hydrangea growing a plus
• Production and Growing experience is a must

PRIMARY RESPONSIBILITIES

Direction, Leadership and Communication

• Manage and coordinate organizational and departmental operation strategies and activities.
• Assist with the development and implementation of organizational policies, procedures and attainment of operational goals.
• Review, analyze and prepare reports, records and directives.
• Confer with Managers/Supervisors to obtain data required for planning activities, such as new commitments, status of work in progress and problems encountered.
• Assign and delegate responsibility for specified work and functional activities
• Organize resources to ensure effective production and delivery of products.
• Give work direction, resolve problems, prepare schedules, and set deadlines to ensure timely completion of work.
• Evaluate current procedures and practices for accomplishing department objectives to develop and implement improved procedures and practices.
• Coordinate activities of departments with related activities of other departments to ensure efficiency and economy.
• Monitor and analyze costs.
• Prepare reports and records on department activities for management.
• Provide leadership and guidance for all departmental staff, as well as discipline, when necessary.
• Provide employee coaching, development and training.
• Develop and maintain peer relationships.
• Effectively build, foster and guide teamwork within all department.
• Promote/recommend continuous improvement suggestions including environment, people, processes and equipment/machinery.
• Conduct performance appraisals informally or formally as required to encourage a motivated workforce.
• Conduct departmental/employee meetings.
• Approve vacations where necessary to ensure departments possess the needed supervision/management.
• Ensure that all departmental questions, suggestions and concerns are addressed in a timely manner.
• Encourage and support open communication with all departments/employees.
• May initiate or authorize employee hire, promotion, discharge, or transfer.
• Perform other duties as required.

Operation Management

• Become actively involved in helping our company achieve strategic goals and continuous improvement objectives as outlined in the Business Plan.
• Manage all aspects of Operations within the company.
• Follow and adhere to requirements of current customer quality and environmental management systems standards.
• Drive for results and success.
• Convey a sense of urgency and drive issues to closure; persists despite obstacles and opposition.
• Show work commitment by setting high standards of performance, pursue aggressive goals and work hard to achieve them.
• Show understanding of the issues relevant to the organization, as well as keep that knowledge up-to-date and uses cross-functional knowledge.

Communication/Interpersonal Skills

• Read, analyze and interpret professional journals, technical procedures, government regulations, customer requirements, and contracts.
• Effectively present information and respond to questions from Managers, Supervisors, customers, and other employees of the organization.
• Negotiate contracts favourable to the organization.
• Relate to people in an open, friendly and accepting manour.
• Show sincere interest in others and their concerns, initiatives, and develop relationships with others as a key priority.
• Display a collaborative work style by developing effective give-and-take relationships with others.
• Recognize and effectively balance the interests and needs of one’s own group with those of the broader organization.
• Value diversity by showing and fostering respect and appreciation for each person, whatever that person’s background, race, age, religion, disability, lifestyle, perspectives, or interests.
• Seek to understand the worldview of others and see the differences in people as opportunities for learning about and approaching situations differently.

Productivity, Efficiency and Quality Control

• Ensure quality checks on product coming into and going out of your department/area meet requirements as outlined on product spec sheets.
• Develop, implement and execute appropriate standards; policies and procedures to manage workflow to resources and increase productivity, and enforce department/area procedures.
• Monitor labour, processes and equipment, and utilize resources efficiently to meet outlined targets.
• Monitor daily activities to determine opportunities for improvement in productivity, efficiency and quality.
• Use technical/functional expertise.
• Possess up-to-date knowledge in the profession and industry.
• Access and use other expert resources when appropriate.
• Emphasize the need to deliver quality products and set high standards for quality.
• Evaluate output against standards: managing quality.
• Organize cross-training of other departmental staff (knowledge of customer base, trend analysis, quality control and time management strategies).

Company Cooperation

• Review, communicate and ensure consistent application of company policies and procedures as required.
• Communicate with other Managers/Supervisors or departments to establish and meet common objectives.
• Collaborate with other Managers/Supervisors or departments to ensure the smooth operational function and execution of marketing initiatives.

Self-Management Skills

• Project an attitude of enthusiasm, embrace changes and look for opportunities to modify and adapt data entry procedures to ensure efficiency and effectiveness.
• Act with integrity by demonstrating principled leadership and sound business ethics.
• Show consistency among principles, values and behaviour.
• Build trust with others through own authenticity and follow-through on commitments.
• Demonstrate adaptability in handling day-to-day work challenges confidently.
• Willing and able to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.
• Show reliance in the face of constraints, frustrations or diversity.
• Demonstrate flexibility and be a team player.

Thinking Skills

• Analyze secondary issues.
• Gather relevant information systematically.
• Consider a broad range of issues or factors.
• Grasp complexities and perceive relationships among problems or issues.
• Seek input from others and use logical input analysis.

Health and Safety

• Maintain a safe and healthy work environment.
• Recognize unsafe conditions and practices and make corrections to prevent injuries and property loss.
• Follow and enforce Health and Safety policies and procedures outlined in the Employee Handbook, the Occupational Health & Safety Act, and other relevant codes and standards.
• Conduct performance appraisals for workers’ safety performance.