Data Entry Clerk

1 month ago

Langley, Canada United Traffic Control Full time


OVERVIEW

The Data Entry Clerk Payroll Class III supports United Traffic’s payroll department by accurately entering timesheets and other data into various programs and documents.


DUTIES & RESPONSIBILITIES

·        Ensure accurate, timely entry of significant amount of union information into payroll software including regular pay, overtime, vacation/leave, special payments such as bonuses and expense reimbursements to calculate and track pay & benefit entitlements

·        Maintain bonus database and ensure timely execution of pay-outs

·        Answer calls and emails from Field Team

·        Assist Field Team with accessing ADP online

·        Identify and resolve missing time sheets and follow-up with Field Team

  • Entry of hours to record time worked and entry of equipment hours and new hires

·        Cooperate with Union Benefits Plan office

·        Solve issues or conflicts quickly and professionally ensuring decision-making is based on United Traffic’s mission, vision and core values

·        Escalate issues or conflicts to Payroll Coordinator when necessary

·        Report any abuse or policy violations to Director of Operations

·        Support the Health & Safety program

·        Redirect all other enquiries to the appropriate department (ex. media enquiries)

·        Perform additional duties and responsibilities as assigned by Director of Operations


ACCOUNTABILITIES

·        Accuracy of timesheet entry

·        Two days to respond to emails and/or follow-up with Field Team


SKILLS & QUALIFICATIONS

·        Minimum of six (6) months in payroll & bookkeeping role

·        (or) Minimum of one (1) year experience in a payroll and/or bookkeeping role

·        Excellent technical accounting, bookkeeping and analytical skills

·        Experience with benefits, considered an asset

·        Working knowledge of Payroll & Accounting Programs (QuickBooks, ADP), Microsoft 365, Internet and PC

·        Proficient with data entry, filing and repetitive work

·        Ability to exercise tact and discretion and to be entrusted with confidential information

·        Previous experience working with unionized team, considered an asset

·        High-level phone etiquette

·        Meticulous with good time-management and experience working with deadlines

·        A security background check may be conducted



OTHER

·        PAY STRUCTURE: Non-Union Hourly

·        COMPENSATION: $23.16 Hourly

·        REPORTS TO: Payroll Coordinator

·        DIRECT REPORTS: None

·        LATERAL COMMUNICATION: Payroll

·        LOCATION: Office-based

·        SCHEDULE: Monday to Friday

·        TIME: 9:00AM to 2:00PM, flexible based on business requirements

·        PROBATION: 3 Months

·        BENEFITS: Medical & Dental available after 3 Months

·        VACATION: Two (2) weeks vacation accrued every year


The Data Entry Clerk Payroll Class III role, including duties & responsibilities, is non-exhaustive and subject to change based upon development of the role and the requirements of United Traffic.


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