Senior Expeditor

Description:

As a Senior Expeditor, you will support projects that span multiple disciplines within our organization in order to deliver high quality and sustainable solutions to our clients.

Your experience in the industry and/or consulting, as well as your project and people skills will enable you to make a difference in our industry and inspire new and better ways to implement engineering and water management solutions.  

Responsibilities:

• Support the procurement function by coordinating project materials, expediting, and tracking all aspects/deliverables such as equipment/material required for completion of purchase orders, contracts, or projects.
• Process material requisitions, material receipts, and material transfers.
• Maintaining schedule and milestones for procurement deliverables.
• Work closely with other disciplines to coordinate for timely submission and return of vendor drawings and documents.
• Support and manage assigned equipment/material to ensure on-time readiness and delivery to the site in line with the project and construction schedule.
• Support and assist with the management of all associated vendor equipment/material documentation between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods.
• Status review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports, and other pertinent vendor and PO data to mitigate any delays.
• Develop and maintain collaborative working relationships with critical client representatives and vendors to ensure all procurement activities have been addressed and covered off.
• Ensure departmental and corporate policies, procedures, systems, and work instructions are adhered to.
• Communicate equipment/material delays and schedule conflicts with key stakeholders.
• Expeditor shop visits.
• Arrange shop visits to the Supplier’s (or sub-suppliers) facility for the PMT/Client, as required.
• Attend, organize, or chair post-award kick-off meetings. Prepare meeting agenda and meeting minutes.
• Coordinate third-party inspections. Direct point of contact with inspectors. Receive, review, action on (if necessary) and distribute inspection reports.
• To ensure accurate and up-to-date Project Reporting, the Expeditor is responsible for the update of Procurement and Document Control tracking systems in real time such that the most recent data is reported.            
• Logistics coordination.
• Coordinate and attend all post-award meetings with suppliers as needed.
• Advise the Discipline Engineer (DE) or PE of any technical issues that may arise during the progress of the PO.  Communicate a timely resolution of such issues to the Supplier.
• Maintain communication with the Buyer throughout the course of the PO.  Ensure that any commercial issues that arise are duly addressed by the Project Management Team and Buyer.
• Verify and authorize for approval all progress payment milestones, where applicable.
• Key communicator with the Supplier post-PO award.  Maintain accurate written copies of all correspondence pertaining to the PO.
• Attend weekly and/or bi-weekly project meetings. Provide equipment updates.

Position Requirements:

• 7+ years of experience in all phases of materials management in chemical, oil and gas, EPC or other industrial environment.
• Experience in process development and implementation.
• Superior analytical and problem-solving skills, along with the ability to prioritize work and to work effectively with minimal supervision.
• Strong communication and writing skills.
• Detailed orientated.
• Good stress management skills.
• Ability to handle numerous demands to meet project multiple deliverables.
• Strong relationship management and negotiation skills.
• Experience with fabrication shops and a good understanding of fabrication processes.
• Strong organizational skills.
• Exposure to and a strong understanding of inspection requirements.