Deputy Clerk

Join us to shape the future of St. Catharines About the City:

In the city of St. Catharines, we are committed to realizing the vision outlined in . Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present. 

About the Role: 

As one of two Deputy Clerks this position provides essential support to the City Clerk in performing statutory duties as defined in the Municipal Act, 2001 and other related legislations. The ideal candidate is experienced in Municipal and School Board Elections and MFIPPA, oversees the daily operations of the Clerk's Department, and carries out responsibilities in council and committee services, records management, licensing, and vital statistics. 

What You Will be Doing:

• Supports the City Clerk in carrying out statutory and legislative duties as per Council directives and Provincial laws, including the Municipal Act 2001, MFIPPA, Municipal Elections Act, Marriage Act, Funeral, Burial and Cremation Services Act, Vital Statistics Act, lottery and business licensing, and administration of the City's animal control services.
• Develops and implements policies, procedures, and initiatives related to information access and privacy.
• Manages and processes formal access requests to ensure MFIPPA compliance.
• Prepares and coordinates Council and Committee agendas and meeting minutes.
• Acts as City Clerk at various Council and Committee meetings, handling agendas and meeting minutes when required.
• Serves as Corporate Secretary for St. Catharines Hydro Inc., handling agendas, meeting minutes, and all Board administrative duties.
• Coordinates and supports all City Clerk duties for Municipal and School Board Elections.
• Manages and supports all records functions, including corporate records, content management systems, and policy manuals.
• Manages administrative and operational functions for the Clerks Division.
• Oversee the hiring, training, management, and evaluation of staff.
• Examines financial data to help create and assess the yearly department budget. Also handles quarterly financial reports, keeping an eye on income and spending.
• Gathers data from different sources like laws, rules, and surveys to aid in creating policies and programs. Also contributes to department projects as needed.
• Creates initial analyses, policy reports, and briefs for senior management to review.
• Writes first drafts of responses to public questions about laws, rules, and upcoming policies.
• Acts in the capacity of the City Clerk in their absence.

These responsibilities outline the principal functions of the position and serve as a guiding vision for the role's impact and contribution. 

About You:Qualifications:

• University degree in public administration or related discipline.
• Five (5) years of responsible experience in municipal government, preferably in a City Clerks Department including supervisory experience.
• Demonstrated knowledge of related legislation such as Municipal Act 2001, Municipal Freedom of Information and Protection of Privacy Act, Municipal Elections Act, Marriage Act, and Vital Statistics Act.
• Working towards a Certified Municipal Officer (CMO) or Accredited Ontario Municipal Clerk (AOMC) designation is considered an asset.
• A valid Ontario driver’s licence, Class “G”, with a clean driving record.

Skills:

• Working knowledge of municipal government processes, legislation, and parliamentary procedures.
• Proven time management and organizational skills.
• Strong supervisory and leadership abilities.
• Excellent communication and customer service skills.
• Proficiency in MS Office Suite. 

What’s in it for you: 

·         Salary & Benefits: Get a competitive salary plus health, dental, vision, and life insurance coverage.

·         Pension Plan: Enjoy enrollment in the OMERS pension plan with matched contributions for a secure retirement.

·         Flexibility: Achieve work-life balance with our hybrid work environment (for eligible positions).

·         Training: Access training and development funds to support your career growth.

·         Make Your Mark: Share your ideas, drive change, and leave a lasting impact through modernization efforts.

·         Great People: Work with a supportive team and leadership focused on your success. 

Other Job Details:

Salary Range: $108,945 to $127,436

Employee Group: Exempt/Non-union

Division: Legal and Clerk Services

Position Type: 16-month Contract

Work Mode: Eligible for hybrid

Hours of Work: 8:30 am to 4:30 pm

Number of Openings: 1

Job ID: 2024-123

Posted Date: May 16, 2024

Application Deadline: June 2, 2024  

Additional Information: 

To ensure fairness and efficiency in our recruitment process, we kindly request that all applications be submitted through our official portal at www.stcatharines.ca/jobs. Applications received through other channels will not be considered. We also advise applicants to maintain up-to-date contact information and regularly check their spam and junk email folders, as important communications regarding their application may be directed there.

For applicable positions, the recruitment process will be conducted using video conference technology. Please note that for certain roles, in-person interviews may be required. 

They City of St. Catharines does not use AI Technology in any part of the recruitment process. 

Employment Equity, Inclusivity and Accommodation:  

Dedicated to fostering an inclusive and accessible work environment, the City of St. Catharines is an equal opportunity employer committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform the Human Resources Division of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process. 

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