Privacy Specialist

3 weeks ago

Toronto, Canada Scarborough Health Network Full time

Across our three hospitals

and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. We are also proud to be named one of Canada’s Most Admired Corporate Cultures for 2023 Learn more at

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of full COVID-19 vaccination status to the Hospital’s Workplace Health and Safety department. Fully vaccinated: having received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by WHO (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series), and having received the final dose of the COVID-19 vaccine at least 14 days ago.

The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.

This position is an integral member of the Privacy and Risk Management team providing co-ordination and support across the entire privacy portfolio. Reporting to the Manager, Privacy the incumbent is a strong, independent resource; a team player who is proactive, flexible as well as competent in determining priorities, exercising judgement and discretion with confidential information with strong organizational, investigative, fact finding and problem-solving skills.

The Privacy Specialist works collaboratively with all levels of hospital staff and external stakeholders to facilitate the development, implementation and evaluation of the corporate privacy program.

This position will manage SHN corporate policies, including but not limited to:
•Management of the corporate policy page (MyNetwork)
•Supporting internal stakeholders with maintaining an up-to-date corporate policy webpage, manages policy metrics and reporting

This position will also support the corporate on-call schedule, communications, supports internal stakeholders with changes, and supports Leadership onboarding, evaluation of on-call process.

Responsibilities:

•Oversee the design, implementation, monitoring and reporting on the privacy compliance program and control measures to be compliant with PHIPA and FIPPA legislation and best practice
•Coordinate and manage internal privacy reviews, data privacy impact assessments and external assessments
•Review new applications and business processes that require access to personal health information, ensuring compliance with privacy standards, legislation, and industry best practices
•Review data sharing agreements and vendor agreements in collaboration with Legal and Information Security/Technologies
•Promote privacy awareness across the organization
•Investigate both internal and external incidents, complaints, and privacy related inquires
•Develop privacy audit strategy and manage audit process in EPIC and through third party systems (SAM)
•Maintain the relevant documentation of the privacy program including tracking incidents and themes
•Work cooperatively and collaboratively with various departments on various policies
•Liaison with external bodies including the Information and Privacy Commissioner of Ontario
•Manage matters related to Freedom of Information and responsibilities under applicable legislation
•Present to front line staff, leadership, and Board on privacy program
•Explore and champion technology and/or improvements in privacy process and protocols
•Support corporate policy page on MyNetwork
•Support data and statistics for tracking corporate policies
•Manage corporate oncall schedule, resource page, and change requests
•Evaluate processes and resources to identify improvements

Requirements:

•Undergraduate degree in a related field (Health related background preferred)
•Minimum 3 years progressive experience in Privacy within a health care environment
•Experience interpreting and applying privacy legislation, policies, and procedures related to access to, and the collection, use, disclosure, storage and destruction of personal health information governed by PHIPA
•Experience with reviewing data sharing agreements and vendor agreements in collaboration with Legal and Information Security/Technologies
•Ability to take initiative and be proactive
•Demonstrated excellent communication (written, verbal, and non-verbal) and interpersonal skills
•Advanced knowledge and experience in Microsoft Office (Outlook, Excel, Word, and PowerPoint)
•Strong analytical, problem-solving, and conflict resolution skills

Asset:

•CIPP/C and/or CIPM certification
•Paralegal License
•Experience with Microsoft SharePoint and/or Document Sharing Platforms

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