Paralegal, Legal Affairs

3 weeks ago

Montreal, Canada CN Full time
Job Summary

The Paralegal, Legal Affairs is responsible for providing support to legal operations in different fields of law ( Litigation, Commercial, Labour, Regulatory) across Canada and the United States ( The position plays a key role in the organization of cases and files. The incumbent collaborates with in-house counsel, external counsel and with cross-functional teams to ensure legal matters are handled efficiently and effectively. Additionally, the position assists in the eDiscovery process and requests, in collaboration with Information and Technology (I&T) in both Canada and in the

Main Responsibilities

Litigation Management 

·Provide support to CN in-house counsel in the management of legal cases

·Assist with gathering undertakings as well as answering requests for documents and information from external counsel or opposing counsel and discovery requests and seek out responsive documents, including contracts and agreements

·Assist with the review of discovery responses and responses to undertakings drafted by our external counsel and revise accordingly

·Conduct legal research, find relevant applicable statutes, pull legal articles and briefs, and write legal memos on issues that arise

·Analyze data and prepare summary charts

·Assist in the initial case assessment to identify key documents and employees with knowledge of the matter in dispute and for the gathering of evidence

·Review various Service of Process (SOPs), judgments, garnishments, and subpoenas and determine how they can be complied with or resolved

·Research historical corporate data and retrieve documents from warehouse and various functions

·Assist in the interview of internal clients identified as potential witnesses as well as in providing recommendations on the best employee to act as CN representative during examinations for discovery or at trial

·Send requests for conflict searches to external counsel

·Acceptance of legal proceedings served on CN at Head office

·Provide technical support for the new matter management system

·Obtain quarterly reports from external counsel, Organize case files, calendar hearings and deadlines as well as transfer large files using CN’s file transfer application

·Generate different types of reports using Systems, Applications, and Products (SAP/S4Hana) for internal purposes and for the insurers

·Open new matters in SAP/S4Hana and provide matter numbers to external counsel for billing purpose

·Periodic review of active cases in the matter management system/SAP/S4 Hana to ensure that data is up to date

·Handle logistics ( put internal clients in contact with external counsel, obtain last contact information for former employees, etc.)

·Obtain settlement cheques and keep financial information in SAP/S4Hana up to date

·Handle, maintain and update a library of templates, procedures, legal opinions, job aids, research database or documents

·Maintain a list of internal contacts up to date for requests for information and documents and do a first review of access to information requests

eDiscovery 

·Process legal hold requests received from in-house counsel and external counsel

·Assist in the management of the legal hold list

·Assist in-house counsel and external counsel for collection matters

Contract Management 

·Draft and review contracts as well as make recommendations to internal CN clients and Senior Paralegal or to other CN Counsels

·Participate with counsel in contract negotiations

Act as liaison between the Legal department and various CN client groups

Regulatory Management 

·Assist in-house counsel to gather information from CN departments

·Prepare draft responses to regulatory agencies

·Analyze data and work with in-house counsel to study data trends, such as safety data

·Act as liaison between the Legal Department and various CN client groups

·Assist in periodic regulatory review and implementation of company policies

·Handle the Law department’s review of the and Canadian tower and radio licensing requests

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN hybrid work policy. Due to the nature of the role, the incumbent must be able to meet tight deadlines, maintain confidential and sensitive information as well as handle pressure and stress. The role requires minimal travel (up to 20%).

Requirements

Experience

Paralegal

·Minimum 3 years of paralegal experience, or an equivalent combination of education and experience

oExperience as litigation paralegal

oExperience with eDiscovery systems*

oCorporate experience*

oFamiliarity with Bloomberg Law*

*Any experience for these above would be considered as an asset

Education/Certification/Designation

·Diploma in Paralegal Studies

Competencies

·Applies critical thinking

·Communicates with impact

·Innovates

·Identifies needs and finds solutions to create value for all stakeholders

Technical Skills/Knowledge

·Advanced knowledge of Microsoft Office (Excel, PowerPoint, Word)

·Fluently bilingual, both written and verbal (English, French)

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